<p>Position: Procurement Coordinator</p> <p>Reports to: Administrative Director of Finance</p> <p>Accountability Objective: This position is responsible for the end-to-end procurement process, from ordering and tracking inventory to ensuring accurate receipt and facilitating approval of timely invoice payments. The position works collaboratively with various school-based staff, operational departments and City procurement to ensure that all purchases align with district policies, budgetary guidelines, educational and compliance requirements.</p> <p>Principal Responsibilities: Generate and issue purchase orders in City's financial platform for a wide range of food supplies, operational supplies, services and equipment ensuring accuracy, completeness, and adherence to district purchasing policies. Collaborate with district personnel to anticipate procurement needs and consolidate orders where possible to achieve cost efficiencies. Create and maintain a comprehensive tracking system for all incoming inventory, including expected delivery dates and quantities, vendor contracts and vendor pricing. Monitor the status of all outstanding purchase orders, proactively communicating with vendors and department heads to assist with efficient delivery schedules. Coordinate with receiving personnel at school locations to ensure receipt of goods and obtain necessary confirmations that goods and/or services are delivered. Address and resolve issues related to incorrect shipments, damaged goods, discrepancies in orders, and track credits. Coordinate with receiving personnel to approve invoices for payment to the Accounts Payable department with corresponding purchase order numbers in a timely manner to ensure prompt vendor payment. Serve as a primary point of contact for district vendors regarding purchase orders, deliveries, and payment inquiries. Provide excellent customer service to district staff regarding procurement procedures, order status, and vendor information. Participate and ensure all procurement activities comply with federal, state, and local regulations, as well as City and district policies and procedures. Ability to support district personnel with the development of bids, scope of work, and required vendor contracts. Assist in the preparation of procurement reports and analysis as needed. Participate in year-end inventory reconciliation and auditing processes. Other duties assigned.</p> <p>Required Qualifications:</p> <ol> <li>Bachelor's degree in finance, public administration, or related field. </li><li>Minimum of 3 years of experience in procurement, purchasing, inventory management, or accounts payable, preferably within a school district or public sector environment. </li><li>Motivated with the ability to work collaboratively and independently in a fast-paced environment. </li><li>Must be able to demonstrate advanced skills with Microsoft Excel, as well as Google applications. </li><li>Demonstrate strong financial and quantitative interests, skills, and abilities. </li><li>Strong oral and written communication skills, problem-solving, as well as attention to accuracy and detail. </li><li>Ability to provide excellent customer service to both staff and vendors. </li></ol> <p>Preferred Qualifications:</p> <ol> <li>Master's degree in finance, public administration, or related field. </li><li>4+ years of experience in procurement, purchasing, inventory management, or accounts payable, preferably within a school district or public sector environment. </li><li>Experience with Workday Enterprise Management Software. </li><li>Experience with data visualization tools. (e.g., Tableau, Power BI) </li><li>Experience working with municipal financial departments </li><li>Active Massachusetts Certified Public Purchasing Official (MCPPO) certification </li></ol> <p>POSITION TYPE: Non-Represented/Non-Exempt</p> <p>WORK YEAR/WORK DAY: This is a full-time, twelve-month professional position that may require work at times outside of regular work hours when necessary to perform responsibilities. Typically, the hours required are 8:00-4:00pm.</p>