<p>Basic Qualifications</p> <ul> <li>Bachelor's degree and a minimum of 4 years of related experience providing administrative support to senior-level executive staff. Internships will count toward experience. </li></ul> <p>Additional Information</p> <p>This position is a fully benefits-eligible term appointment ending one year from date of hire, with possibility of renewal.</p> <p>This is an hourly, non-exempt, 40 hour/week position, with additional overtime hours likely.</p> <p>Learn more about our work culture and see yourself at Harvard Kennedy School.</p> <p>We regret that the Harvard Kennedy School does not provide visa sponsorship.</p> <p>Harvard University requires pre-employment reference and background checks.</p> <p>Harvard University is committed to supporting a healthy, sustainable learning and working environment.</p> <p>This is a hybrid position based on our campus in Cambridge, MA. As a campus-based institution, we place a high value on the in-person experience, cross-team collaboration, and strong community building in order to create a vibrant campus for our students, faculty, staff, and research fellows. The position is required to work in-person on campus a minimum of five days per week during the academic year. Specific days and schedule will be determined between you and your manager.</p> <p>The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.</p> <p>Salary Range: $65,653 - $104,471</p> <p>Note: Starting salaries typically fall in the lower half of the salary range; however, they are ultimately determined by the scope of the position, the candidate's relevant experience, and internal equity.</p> <p>Position Description</p> <p>Roles & Responsibilities will include:</p> <p>Faculty Support and Office Administration:</p> <ul> <li>Manage complex calendars, travel arrangements (including travel visas, when necessary), expense reimbursements, and logistical details of media appearances. </li><li>Communicate professionally with internal and external stakeholders on behalf of the faculty. </li><li>Read faculty member's email, triage priority requests, and track responses. </li><li>Prepare daily briefings of faculty member's upcoming workday. </li><li>Prepare meeting documentation, manage filing systems, and maintain office inventory. </li><li>Move projects/tasks forward and continually look for ways to leverage faculty time, oversee task-tracking of action items and outstanding requests. </li><li>Proofread documents, retrieve research resources, and submit materials for publishing and distribution on campus and globally. </li><li>Onboard student research assistants or other temporary staff. </li></ul> <p>Programmatic and Course Support:</p> <ul> <li>May assist Professor Sullivan's courses at HKS, possibly including booking space and arranging class events and guest speakers; requesting copyright clearances for course readings through our Library and Research Services and posting them on Canvas (online course website), provide administrative guidance to course assistants; manage office hours for faculty; provide class handouts and other related duties as assigned. </li><li>At the direction of the faculty, provide support as needed to organize programmatic events or activities related to faculty research priorities; including (but not limited to): public seminars, private workshops or discussions, and student programming. Meet and greet senior guests. </li><li>As needed, support faculty nominated fellows by preparing HR paperwork and onboarding fellows, including: draft offer letters, process nomination forms, add scholars to HR system, obtain appropriate administrative approvals, track status; other related fellows' support. </li><li>Additional related tasks or special projects as they arise. </li></ul> <p>Job Summary</p> <p>Are you drawn to the community and energy of being on a college campus? Can you see yourself supporting distinguished academics? If so, consider joining our team as an Executive Assistant at Harvard Kennedy School.</p> <p>The Belfer Center has an immediate opening for an Executive Assistant who will play a pivotal role in facilitating the work of a senior professor at the Belfer Center for Science and International Affairs at Harvard Kennedy School.</p> <p>This position reports to Jake Sullivan, Kissinger Professor of the Practice of Statecraft and World Order and former National Security Advisor to President Joe Biden. With minimal supervision, the Executive Assistant will provide a high level of administrative and logistical support to Professor Sullivan supporting his engagements and programmatic events and facilitating the activities around an upcoming book project.</p>