<ul> <li>Departmental support for Institutional Effectiveness (IE) </li><li>Prepares correspondences, memoranda meeting agendas and minutes </li><li>Compose routine letters </li><li>Support departmental projects and programs </li><li>Process work order requests </li><li>Schedule meetings for IE conference room, oversee daily operations and coordinate department activities </li><li>Process monthly invoices for payment </li><li>Process visa allocations </li><li>Manage department budget </li><li>Process requisitions and Purchase Orders through Jenzabar </li><li>Order office supplies </li><li>Process Temporary Employment forms (TEA) for PT employees </li><li>Maintain and file pertinent documents </li><li>Prepare documents and other communication with accuracy and professionalism </li><li>Implement and refine administrative systems, procedures and policies, to enhance operational efficiency </li><li>Manage comprehensive scheduling for the Vice President (VP), including meetings, appointments and travel arrangements </li><li>Support the VP in the preparation and presentation of reports and strategic documents </li><li>Approve Expense Reports for Assistant Vice Present of IR and for the Associate VP of IT </li><li>Perform any additional duties within the scope of this position </li></ul> <p>Qualifications</p> <ul> <li>Proven administrative or assistant experience </li><li>Knowledge of office management systems and procedures </li><li>Excellent time management skills and ability to multi-task and prioritize work </li><li>Attention to detail and problem-solving skills </li><li>Excellent written and verbal communication skills </li><li>Strong organizational and planning skills </li><li>At least 5 years of experience in the field or in a related area </li><li>Degree in business administration (desirable). </li><li>Certificate in business administration or related (essential) </li></ul>