<p>About the role:</p> <p>At Clayton Early Learning, we are dedicated to fostering a dynamic environment that supports the growth and development of young children. As a Billing Associate, you will play a key role in ensuring accurate and timely invoices, billing, and financial tracking for our early childhood program. This position works closely with the Accounting, Enrollment, and Family Engagement teams to support families, maintain compliance with funding sources, and contribute to the financial sustainability of the organization. If you are passionate about early childhood education and want to be part of a team that's making a difference, we encourage you to apply today!</p> <p>Who we are:</p> <p>Clayton Early Learning is a leading nonprofit dedicated to advancing early childhood education and improving family outcomes through high-quality programming, comprehensive research and evaluation, and community-driven initiatives. We directly serve over 500 children annually through our school, home-based programs, and community sites, while our external coaching, professional development, policy and advocacy, and quality assessment teams impact hundreds more educators and families across the state and nationally. As a proud member of the Educare Learning Network, we are deeply committed to the whole-child, whole-family approach, with high quality early childhood education as the foundation of our work. Our unique location on a 20-acre historic campus in Denver provides many opportunities to serve our families beyond the classroom and school walls.</p> <p>We know that our future rests in the hands of the youngest generation and that the educational experiences they have in early childhood make a lasting impression that remains well into their adult lives. Our team of almost 200 dedicated professionals works in a supportive environment of collaboration, innovation, and personal growth. The atmosphere is not just about work; it's about building a community where individuals are valued, supported, and empowered to reach their fullest potential. At Clayton, we believe that a great place to work isn't just about the job but the people who create success together.</p> <p>What we want you to do:</p> <ul> <li>Generate and distribute monthly invoices for tuition, subsidies, and grants, including funding sources such as Head Start and Early Head Start, Universal Pre-K (UPK), Colorado Child Care Assistance Program (CCCAP), and Denver Preschool Program (DPP) </li><li>Track and reconcile payments, outstanding balances, and billing discrepancies </li><li>Collect monthly parent fee payments and be available to answer questions or trouble shoot issues. </li><li>Communicate with families regarding billing questions, payment plans, and financial assistance </li><li>Collaborate with family engagement staff to monitor and maintain open CCCAP authorizations </li><li>Maintain accurate financial records in accordance with internal policies and external regulations </li><li>Support reporting requirements for government subsidies (e.g., Head Start, UPK) and grant billing </li><li>Collaborate with accounting and family engagement teams to align billing with attendance and eligibility </li><li>Assist in preparing documentation for audits and financial reviews </li><li>Recommend improvements to billing systems and procedures to enhance efficiency and family experience </li></ul> <p>Note: This job posting is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the job</p> <p>What you must have:</p> <ul> <li>Education: Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred </li><li>Experience: 2+ years of experience in billing, finance, or administrative support-nonprofit or education sector a plus </li></ul> <p>Skills</p> <ul> <li>Strong proficiency in Microsoft Excel and financial or billing software </li><li>Exceptional attention to detail and organizational skills </li><li>Strong interpersonal and communication skills, with a customer service mindset </li><li>Ability to handle sensitive financial information with discretion and integrity </li><li>Collaboration-focused and team-oriented mindset. </li><li>Demonstrate cultural sensitivity and competency in affect, language, method, and delivery. </li><li>Actively participate in professional development and other Clayton community events </li><li>Previous experience or knowledge of Head Start or Colorado Child Care Assistance Program (CCCAP) a plus </li><li>Background Check: Must be able to pass a comprehensive background check, including CBI/FBI fingerprinting. MVR and a national sex offender registry check </li><li>Other: Ability to work flexible hours, Driver's license with evidence of vehicle insurance </li></ul> <p>The perks:</p> <ul> <li>16+ paid company holidays </li><li>Spring Break and Winter Break - up to 15 paid days off </li><li>Accrued vacation time, starting at 10 days per year up to 30 days per year, based on years of service </li><li>Paid sick time </li><li>Medical, vision, and dental insurance coverage </li><li>Life, AD&D insurance </li><li>Mental health support through our medical coverage and our employee assistance program (EAP) </li><li>Long-term disability coverage </li><li>401(k) with 5% employer match after 1 year of employment </li><li>FSA plans </li><li>College 529 investment plans </li><li>Identify theft and protection plans </li></ul> <p>Compensation:</p> <p>$20.00-$23.00/hr</p> <p>Clayton's Core Values:</p> <p>At Clayton Early Learning, we believe that our core values help to drive actions and create habits that allow our belief in the unlimited potential of young children to become a reality. We seek candidates who demonstrate our core values and are motivated by a values-driven environment.</p> <ul> <li>Collaboration builds trust and relationships and brings new ideas, skills, and knowledge to help us do better work. </li><li>Community fosters belonging, resiliency, stability, and strength. We are committed to creating a caring, trauma-informed, professional community at Clayton and to being a positive member of the many communities we partner with and serve. </li><li>Fun reduces stress, keeps us motivated, builds connections, and models for our children the joy that can come with learning and working together. </li><li>Growth allows us to develop as professionals and to provide the best services we can to the children, families, and educators we serve. </li><li>Stewardship enables us to have the greatest impact we can with the resources we have. </li></ul> <p>Clayton Early Learning is an equal opportunity employer. We prohibit unlawful discrimination against applicants or employees on the basis of physical or mental disability, race, creed, color, sex, pregnancy, childbirth and related conditions, marriage to a co-worker, sexual orientation, gender identity, gender expression, religion, age, national origin, ancestry, ethnicity, citizenship, past, current, or prospective service in the uniformed services, genetic information, legal off-duty conduct, or any other characteristic protected under applicable federal, state, or local law.</p>