<p>Department Overview</p> <p>In accordance with the laws of the Ohio Revised Code, the Accounting and Financial Reporting Department of the Lucas County Auditor's office is responsible for the preparation and filing of all County financial statements, maintaining accounting ledgers and internal controls for departments, agencies and business units. This Department is also responsible for writing checks for all county disbursements and recording all the county's receipts. Returned deposits are processed by the Accounting Department. In addition to recording the revenue and expenditures of the county, the Accounting Department also accounts for the collection and distribution of property taxes. Taxes are levied on behalf of the school districts, cities, villages, townships, and park districts within Lucas County. Taxes are also collected for The Toledo Zoo, Lucas County Public Libraries, Toledo-Lucas County Port Authority, 9-1-1, and four county social services boards.</p> <p>Position Summary</p> <p>The Deputy Chief Accountant serves the Lucas County Auditor's Office as an unclassified, at-will position and reports directly to the Chief Accountant. The Deputy Chief Accountant assists the Chief Accountant in ensuring the integrity of the Lucas County general ledger, housed within the County's ERP system, Oracle Cloud (Oracle). Attention to detail is critical to be successful in this position because the proper set-up of valid segment combinations is the foundation of all transactions- financial and budgetary.</p> <p>Essential Duties and Responsibilities</p> <p>Assist and support the Chief Accountant in the following tasks:</p> <ul> <li>Maintain the integrity of both accrual and cash ledgers (general ledger) for all Lucas County in Oracle. </li><li>Set up new segments (fund, department, program grant/project or account) as requested by the Office of Management and Budget (OMB) into Oracle. Newly created segments require updating cross-validation rules (define valid combinations of segments). </li><li>Process daily general ledger journal entries from County departments or agencies in Oracle. Investigate journal errors and budget checking errors. Communicate budget errors to OMB. Monitor entry for error resolution and follow-up communication when needed. </li><li>Receive intra-county payments from County departments or agencies. Verify backup documentation (invoice) for accuracy. Electronically attach invoice to journal entry in cash ledger and post to general ledger. </li><li>Receive and post the following to the general ledger: payroll entries, corrected journal entries as needed, and monthly chargebacks from Support Services. </li><li>Receive daily Form 6 from the Treasurer's Office. Reconcile and post daily pay-in activity into general ledger. Research any variances and communicate variances with the Treasurer's Office. </li><li>Monitor Form 6 for returned deposits and witness fees transactions. Post activity to general ledger. </li><li>Receive multiple tax settlement journal entries from the Auditor's Office Tax Accountant. Post to general ledger. (During tax settlement two times yearly) </li><li>Monitor "catch-all account" for incorrect deposit activity. Communicate with end-user of incorrect deposit. Post correcting journal entries. </li><li>Prepare monthly Auditor Treasurer Fund balance reconciliation and investigate variances. Prepare and post general ledger journal entries if needed. </li><li>Prepare monthly CAUV Recoupment Prepayment and Payroll bank account reconciliations. </li><li>Process monthly municipal court fees received. Prepare receipt information and deposit check in Treasurer's Office. </li><li>Calculate and process monthly Ohio Public Defender Indigent Fee distribution. Prepare payment requests and input invoice information into Oracle. Prepare and post fee activity into general ledger. </li><li>Maintain, monitor, reconcile & pay Lucas County unclaimed funds activity, including preparing the unclaimed funds listing for Lucas County Auditor's website on a quarterly basis. </li><li>Receive initial annual estimated revenue entries. Post estimated revenue through the general ledger dashboard. </li><li>Process amended Certificates of Revenue as requested by OMB. Post amended estimated revenue entry through the general ledger dashboard. Obtain the Auditor's signature on the amended Certificate of Revenue. </li><li>Open and close general ledger accounting and accounts payable months. Send County wide email indicating general ledger is closed. Send monthly financial reports to Auditor, Commissioners, and OMB. </li><li>Receive the Auditor's Office incoming ACH information from the Treasurer's Office. Prepare receipt in Oracle. Examples of recurring ACH are monthly sales tax, public library fund, local government fund, village and township supplement, vendor's license, gasoline excise tax and motor vehicle taxes. </li><li>Prepare Public Library Fund, Local Government Fund, Village and Township Supplement, and Motor Vehicle monthly distributions. Calculate monthly distribution allocation. Maintain monthly distribution file. Process monthly payment request. Communicate with the Treasurer's Office of outgoing wires to local municipalities. Communicate with fiscal agents of recipient local municipalities of incoming funds. Post corresponding journal entries of Public Library, Local Government, Village and Township Supplement, and Motor Vehicles to general ledger. </li><li>Monitor daily Oracle status reports (Enterprise Scheduler Notification). Research reports and resolve issues with "Unsuccessful" status, or system journal entries with errors. </li><li>Participate in the year-end financial close process. These responsibilities include but are not limited to providing oversight/monitor general ledger journal entry status and any other aspect of general ledger/Oracle that may arise. Communicate with LCIS, Disbursements, Purchasing, OMB, departments/agencies as needed. Open the next encumbrance year for OMB. </li><li>Organize and submit the required information for the annual financial audit. Respond to external auditor requests. Assist in the preparation of the annual financial statements, ACFR and PAFR. Prepare various statistical tables. Assist in the ACFR and PAFR subjects, design, layout, contents, etc. Proofread drafts for final submission. </li><li>Calculate quarterly traffic fees payment to Washington Township. Prepare payment request and input invoice information into Oracle. Communicate with Washington Township fiscal contact of incoming funds. </li><li>Assist County departments and agencies end-users with Oracle to generate & interpret reports, preparing journal entries, and other such support questions. </li><li>Respond to local municipality audit requests from the Ohio Department of Taxation or independent auditors. </li><li>Assist and support Accounts/Payables (AP) or Disbursements departments as needed. </li><li>Take phone calls from citizens and respond to Public Information Requests as needed. </li><li>Carry out any other services/duties assigned by the Lucas County Auditor or designee. Duties may include working additional hours, outside of the normal business day, cyclically and/or for special projects and/or public meetings as needed. </li></ul> <p>Qualifications</p> <ul> <li>Bachelor's degree in accounting, or closely related field from an accredited institution, or CPA; CPA preferred. </li><li>Proven experience in accounting, with at least 2 years of experience in senior role; 3-5 years of experience in governmental or fund accounting, reporting and internal controls preferred </li><li>Strong knowledge of accounting principles, financial reporting, budgeting, fund accounting, internal controls, and principles especially Generally Accepted Accounting Principles (GAAP) and understanding of Government Accounting Standard Board (GASB) standards and pronouncements. </li><li>Experience in providing accurate reports and government accounting specifically related to the Annual Comprehensive Financial Report (ACFR) and the Popular Annual Financial Report (PAFR). </li><li>Proficiency with automated accounting software & systems (e.g., SAP, QuickBooks, Oracle); experience & knowledge of ERP systems, specifically Oracle preferred </li><li>Consistently display working knowledge of office equipment, (modern computer hardware) and applications. Including but not limited to: Microsoft Office Excel, Word and Outlook, Adobe Oracle, AREIS etc. </li><li>Basic understanding of federal, state and local financial regulations. </li><li>Strong organizational and time management skills. </li><li>Strong analytical, leadership, and communication skills. </li><li>Ability to analyze financial data and compile/prepare accurate financial reports, statements and projections with minimum supervision. </li><li>Self-motivated with a positive and professional, team-player mentality. Ability to get along with others (i.e. develop and maintain cooperative professional relationships), including but not limited to customers/citizens, colleagues, staff and county agencies. </li></ul>