<p>This position provides administrative support to the Vice President of Academic</p> <p>Affairs and high-level academic operations, including key committees and offices.</p> <p>Work Days: Monday - Friday</p> <p>Shift Start/End Time: 8:30 am - 4:54 pm with an hour lunch</p> <p>Hours Per Week: 37.5</p> <p>Weeks Per Year: 52</p> <p>Position Title: Administrative Coordinator, Academic Affairs</p> <p>Pay Status and Classification: Non-exempt, Regular-full time.</p> <p>Work Location: This position is an onsite role and is not eligible for a hybrid work schedule.</p> <p>Supervisor: Dean of the Faculty/Vice President for Academic Affairs</p> <p>Position Purpose: This position provides administrative support to the Vice President of Academic Affairs and high-level academic operations, including key committees and offices.</p> <p>Essential Responsibilities and Duties:</p> <ol> <li>Provide administrative support for assigned committees and academic affairs leadership, </li></ol> <p>including data management and distribution, scheduling, record-keeping, file management and</p> <p>archiving.</p> <ol start="2"> <li> <p>Manage confidential and sensitive information related to faculty review processes.</p> </li><li> <p>Coordinate the administration of course evaluations.</p> </li><li> <p>AY 25-26 detail: Assist the Office of College Grants & Sponsored Programs with key pre- and</p> </li></ol> <p>post-award tasks including, but not limited to, announcements and website maintenance, proposal</p> <p>and award tracking, accounting, reporting, award maintenance, monitoring and assigning</p> <p>compliance activities and trainings and budget modifications. Note: The nature of the academic</p> <p>year detail will be evaluated annually and could change over time depending on the needs of</p> <p>Academic Affairs offices.</p> <ol start="5"> <li>Contribute ideas, input, and support to Academic Affairs initiatives, decisions, communications, </li></ol> <p>and other activities. Seek out, apply, and share knowledge of administrative trends and</p> <p>innovations.</p> <p>Qualifications:</p> <ol> <li>Associates Degree and 3-5 years of administrative support experience, and/or a combination of </li></ol> <p>relevant education, training, certifications, and/or work experience. Experience working in a</p> <p>higher education and especially a small liberal arts environment is preferred.</p> <ol start="2"> <li> <p>Experience and skills in reading and writing of programmatic and guideline documents.</p> </li><li> <p>Ability to complete tasks independently under general supervision with excellent judgment,</p> </li></ol> <p>accuracy, discretion, professionalism, and attention to form and detail.</p> <ol start="4"> <li>Proficiency with Microsoft Word, Microsoft Excel, PowerPoint, Google Suite, and Adobe </li></ol> <p>Acrobat.</p> <ol start="5"> <li>Previous web maintenance experience, experience with Colleague, general database applications, </li></ol> <p>and learning management systems are a plus, and the ability to learn new systems quickly is</p> <p>essential.</p> <ol start="6"> <li> <p>Experience with budgets and financial management.</p> </li><li> <p>Ability to take initiative on projects and prioritize competing demands.</p> </li></ol> <p>8.The ability to foster and enhance a thriving, culturally diverse, and inclusive learning community,</p> <p>while promoting a sense of belonging among students, faculty, and staff colleagues.</p> <ol start="9"> <li> <p>Able to anticipate, deliver on, and exceed the expectations of faculty and staff colleagues.</p> </li><li> <p>Able to introduce and drive innovation in ways small and large.</p> </li><li> <p>Able to proactively identify and pursue relevant learning and professional development</p> </li></ol> <p>opportunities and apply new knowledge, insights, and skills to enhance results.</p> <p>Compensation:</p> <p>The expected rate for this position is $22.50-24.00 per hour. Except for roles with a set rate of pay, the wage/salary of the finalist selected for this role will be set</p> <p>based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The stated hiring rate/range represents the</p> <p>College's good faith and reasonable estimate of the rate/range of possible compensation at the time of posting.</p> <p>Location: Schenectady, NY</p> <p>We know some job seekers may not apply for career opportunities unless they meet every qualification in the position description including the preferred qualifications. We are most interested in hiring the best staff and faculty colleagues, and recognize that a successful candidate may come from a less traditional career path. We encourage you to apply, even if you don't believe you meet every one of our preferred qualifications.</p> <p>We offer exceptional benefits including:</p> <ul> <li> <p>Generous Vacation, Sick, and Personal Time</p> </li><li> <p>Winter Recess Break in Addition to Paid Holidays</p> </li><li> <p>Healthcare, Dental, and Vision Insurance (Flexible Spending and Dependent Care Accounts)</p> </li><li> <p>Free On-Campus Fitness Facility Access and Discounts for On-Campus Wellness Programs</p> </li><li> <p>Employee Scholarships toward Certifications, Seminars, Training and Professional Development</p> </li><li> <p>Pre and Post Tax participation in a 403(b) Retirement Plan</p> </li><li> <p>Salary Continuation Program in the event of Disability</p> </li><li> <p>Tuition Assistance Program for Employee, Spouse and/or Dependents</p> </li></ul> <p>Background Checks: In accordance with our background check policy, finalists for hire will undergo a background check that includes education, employment, and criminal convictions.</p> <p>E-Verify Participation: Union College participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the United States. Learn more about E-Verify and your Right to Work (Derecho a Trabajar).</p>