<p>Position Title: Payroll Specialist (PS)</p> <p>Department: Human Resources</p> <p>Classification: Staff, Full-Time, Exempt</p> <p>Reports to: HRIS/Payroll Manager Location: In Person - Yellow Springs, Ohio, with flexibility to work remotely with supervisor approval.</p> <p>Compensation: Antioch University offers a competitive compensation and benefits package that includes both direct and indirect pay. The compensation will be based on experience, education, knowledge, credentials, and a consideration of the difficulty and complexity of the position. The salary range for this position is $65,000.00 - $70,000.00</p> <p>Position Summary</p> <p>Under the supervision of the HRIS/Payroll Manager, the Payroll Specialist (PS) monitors, prepares, and processes payroll for all University employees and submits electronic and manual payroll payment files to the University's financial institution. The PS distributes payroll reports and related documentation to the HR Representatives and other departments; prepares various payroll tax reports and documentation (pdf/spreadsheets), and processes payments of various federal, state, and local taxes through various University and state websites within the required deadlines.</p> <p>The PS maintains the HR/Payroll database, follows established University procedures and processes, and works diligently to meet critical deadlines and unexpected requests. The position requires collaboration with and support of other functional areas of Human Resources, including Benefits. The PS is an integral member of the Human Resources Team, has a commitment to diversity, equity and inclusion in working and collaborating with the Antioch community, and supports a welcoming, respectful and inclusive work environment.</p> <p>Essential Duties and Responsibilities</p> <ul> <li>Prepare, review and audit reports for the bi-weekly payroll before processing is completed. Serve as primary backup for monthly payroll processing. </li><li>Transmit payroll ACH/Electronic files to the University's financial institution and mail payments in a timely manner. </li><li>Run and audit payroll tax reports used to create documentation (pdf/spreadsheets) to process payments of federal, state and local taxes through various state and local agency websites and the University's Financial Management portal within the required deadlines. </li><li>Run payroll reports and distribute to HR Representatives and other departments, as required. </li><li>Collaborate with HR Representatives in the completion of biweekly and monthly payrolls, and support the efforts to guide and educate supervisors and employees on payroll processes and legal requirements. </li><li>Prepare manual direct deposits/checks, stop payments, voids and corrections; communicate with HR Representatives or employees if any payment issues occur; process corrective actions through the payroll system; audit documentation and make payments as needed. </li><li>Prepare and request payment for various payroll deductions in a timely manner for accounts payable check processing. </li><li>Prepare necessary journal entry corrections as needed. </li><li>Participate in ongoing testing and updates of the payroll system and the AU Employee Portal. </li><li>Assist with the preparation of annual payroll calendars for all locations. Assist with preparation and issuance of W2's and requests for duplicates. </li><li>File, scan, and archive documents, and complete destruction when needed, as required by the University's document retention processes. </li><li>Assist with the research, audit and report of current and prior fiscal year bank reconciliation of payments and unclaimed funds. </li><li>Assist with tracking and updating personnel actions, including salary increases and stipends, implemented by the University and those in accordance with staff and faculty collective bargaining agreements. This includes assisting the Benefits Department in the creation of reports for the unions in reference to wages, sick/vacation leave and seniority. </li><li>Assist the Benefits Department in the review and reconciliation of reports and payments for bi-weekly/monthly payroll, as well as the completion of 1095's. </li><li>Assist the Benefits Department with file submission and payment processing for various benefits, including unemployment and/or Workers' Compensation insurance. </li><li>Assist HR Representatives, departments and employees as needed. Collaborate in special projects and the implementation of new technology. </li><li>Perform other duties as assigned. </li></ul> <p>Experience and Qualifications</p> <p>Minimum Requirements:</p> <ul> <li>Associate's or Bachelor's degree in business or accounting, with three to five years' experience in preparation of payroll, taxes, routine accounting and other office work, or an equivalent combination of education and experience. </li><li>A proficient understanding of payroll processes and related laws and regulations, preferably in a higher-ed setting. Knowledge of taxes and their requirements and regulations. </li><li>Familiarity with an integrated Human Resource/Payroll software package. Proficient in MS Excel and Word, Zoom and other video platforms, and internet software applications. Basic knowledge of Google Workspace, Google Docs, and Gmail. </li><li>Understanding of bookkeeping practices, including payroll, accounts receivable/payable practices, and non-profit tax reporting. Familiarity with electronic banking and payment processes for use with direct deposit and electronic funds transfers. Able to prepare bank reconciliations. </li></ul> <p>Preferred:</p> <ul> <li>At least five years of payroll processing experience. </li><li>Payroll Professional Certification or HR Certification is a plus. </li></ul> <p>Knowledge, Skills & Abilities (KSAs):</p> <ul> <li>Able to quickly and accurately enter data into computer databases; analyze data and prepare reports for locations and system management. </li><li>Able to prioritize and manage multiple responsibilities and meet critical deadlines in a fast-paced environment with competing demands. </li><li>Strong interpersonal, organizational, problem solving skills. </li><li>Able to show initiative, and to collaborate and build trust among team members. </li><li>Excellent communication skills, both verbal and in writing. </li><li>Able to manage confidential information, to be discreet, and to show good judgment in the performance of duties. </li></ul> <p>Supervision Received:</p> <ul> <li>General supervision received </li></ul> <p>Supervision Exercised:</p> <ul> <li>No supervisory responsibilities </li></ul> <p>Hours of Employment</p> <p>This is a full-time position serving a national university. A work schedule will be established in consultation with the supervisor. Work beyond regular work hours may be required during peak times (i.e. payroll processing dates, beginning of school terms, fiscal and calendar year-end, and as necessary to complete payroll related items in a timely manner).</p> <p>Physical Requirements</p> <p>The essential functions represent the basic job duties that an employee must be able to perform with or without a reasonable accommodation. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</p> <p>Antioch University reserves the right to change the duties of this position at any time.</p> <p>Benefits Summary:</p> <p>Voluntary Health, dental and vision plan and flexible spending account options; employer retirement plan contribution of 6%; voluntary salary deduction to a pre-tax or post-tax retirement account; employer paid life insurance and short term disability; voluntary supplemental life insurance, long-term disability, accidental death/dismemberment, critical illness, and accident coverage plans; vacation accrues monthly (3 weeks from 0 - 5 years; 4 weeks after 6 years; carry-over allowed up to 3.75 days 0 - 5 years; up to 5 days, after 6 years and up); 12 days per year sick leave (carry-over up to 65 days); 15 paid holidays; tuition remission for employees and dependents at Antioch University campuses; and employee paid options with AFLAC, LegalShield, and Liberty Mutual. (This list is meant to be an informal summary of benefits. Plan benefits and eligibility requirements are governed by the plan documents and University policies which will be made available upon request).</p> <p>To Apply</p> <p>Please email a cover letter, CV/resume, and a list of reference names and contact information to Employment@antioch.edu. In the subject line of the email, please state Payroll Specialist</p> <p>NOTE: The successful candidate for this position will be subject to a pre-employment background check.</p> <p>Coalition for the Common Good (CCG) EEO Statement</p> <p>The Coalition for the Common Good provides equal employment opportunity to all employees and applicants and prohibits discrimination on the basis of race, color, religion, age, sex, sexual orientation, gender identity, gender expression, pregnancy, national origin, disability status, genetics, protected veteran status, or any other characteristic or class protected by federal, state or local laws in matters affecting employment or in providing access to programs. This policy applies to all terms and conditions of employment, including recruitment, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, benefits, and training. The CCG complies with all state and federal laws that prohibit discrimination, including Title VII of the Civil Rights Act, Title IX, Section 504 of the Rehabilitation Act, the Americans with Disabilities Act, the Equal Pay Act and the Age Discrimination in Employment Act. Inquiries should be addressed to the Office of Human Resources or the Office of the General Counsel.</p>