<p>Overview</p> <p>Office Manager & Events Support- Hybrid</p> <p>FullBloom Headquarters at The Philadelphia Navy Yard</p> <p>FullBloom is seeking a highly organized, proactive, and service-oriented Office Manager to support our headquarters at the Philadelphia Navy Yard. This role serves as the central hub of office operations-ensuring a productive, efficient, and welcoming work environment while supporting internal teams, leadership, and cross-functional initiatives. Additionally, this role supports event planning both at the office and other off-site locations.</p> <p>The Office Manager will oversee daily office operations, vendor relationships, facilities coordination, and administrative processes, while also playing a key role in events, communications, and special projects.</p> <p>Responsibilities</p> <p>Responsibilities</p> <p>Office Operations & Resource Management</p> <ul> <li>Oversee office supply procurement, inventory management, and equipment maintenance </li><li>Manage vendor relationships, service agreements, and billing processes </li><li>Serve as primary liaison with building management (Ensemble) for maintenance, HVAC, and facility needs </li><li>Coordinate office-related service providers (e.g., shredding, electrical, printing) </li></ul> <p>Financial & Administrative Support</p> <ul> <li>Manage incoming physical payments, including logging, tracking, and shipment to lockbox </li><li>Support departmental budget tracking, invoice processing, and expense reporting </li><li>Reconcile expenses across systems (e.g., AMEX, internal platforms) </li></ul> <p>Facilities, Security & Technology Coordination</p> <ul> <li>Administer employee badge access (Kastle system), including onboarding/offboarding access </li><li>Monitor and respond to security alerts and access logs as needed </li><li>Partner with IT to coordinate technology support for meetings and maintain conference room systems </li><li>Serve as liaison for office technology, including Zoom systems and phone/voicemail management </li></ul> <p>Communication & Coordination</p> <ul> <li>Act as a central point of contact for internal staff, vendors, and external partners </li><li>Manage incoming mail, including distribution of sensitive and confidential materials </li><li>Ensure timely and clear communication across stakeholders </li></ul> <p>Meetings & Events Management</p> <ul> <li>Coordinate onsite meetings, including room setup, catering, and logistics </li><li>Support offsite events, including venue sourcing, contracts, and vendor coordination </li><li>Partner with internal teams to support national and regional meetings (Catapult, SESI, Little Leaves) </li><li>Manage registration, materials, and logistics for conferences and events </li><li>Oversee promotional inventory and distribution of materials </li></ul> <p>Special Projects & Team Support</p> <ul> <li>Support cross-functional projects, including printing, assembly, and distribution of materials </li><li>Provide backup support to executive administration as needed </li><li>Assist with large-scale internal initiatives and operational projects </li></ul> <p>Qualifications</p> <p>Qualifications</p> <ul> <li>3-5+ years of experience in office management, facilities coordination, or administrative operations </li><li>Strong organizational skills with the ability to manage multiple priorities </li><li>Experience managing vendors, budgets, and office operations </li><li>Excellent communication and interpersonal skills </li><li>Proficiency with Microsoft Office and general business systems </li><li>Ability to handle confidential information with discretion </li><li>Experience with event planning or coordination is a plus </li></ul> <p>Key Competencies</p> <ul> <li>Problem-solving and proactive execution </li><li>Attention to detail and operational excellence </li><li>Adherence to confidentiality </li><li>Strong customer service mindset </li><li>Ability to work independently and collaboratively </li><li>Adaptability in a fast-paced environment </li></ul> <p>Posted Salary Range</p> <p>Starting from USD $65,000.00/Yr.</p> <p>Physical Requirements</p> <p>Work Environment</p> <ul> <li>Full-time role with 20 hours/week on-site, based at FullBloom's headquarters in the Philadelphia Navy Yard </li><li>Occasional support for early morning or after-hours events or urgent facility needs </li></ul>