<p>Description</p> <p>The Accounts Payable Specialist is responsible for leading the efficient planning, development, and operation of the Accounts Payable department. This role involves managing vendor relationships, implementing controls and procedures to protect assets, monitoring vendor contracts and pricing, and ensuring accurate reporting.</p> <p>Essential Job Functions</p> <ul> <li>Accounts Payable Management: Perform all duties related to accounts payable, including data entry of vendor invoices, proper coding and classification of company expenditures, and maintaining vendor contracts and pricing. </li><li>Compliance and Record Keeping: Maintain accurate financial and payroll systems and files in accordance with established policies to ensure compliance with federal, state, and local regulations. </li><li>HR Assistance: Assist HR with processing and issuing annual W-2 forms to employees, processing 1099 forms for contractors/vendors, and handling employer tax information. </li><li>Vendor Relations: Handle requests and inquiries from vendors, set up vendor credit accounts, and manage EFT transactions in compliance with laws. </li><li>Credit Card Reconciliation: Perform staff credit card reconciliations, ensuring transactions are properly coded and classified. </li><li>Financial Reporting: Assist with the preparation of daily, monthly, quarterly, semi-annual, and annual financial reports and closings. Maintain and distribute accounting documents, records, and reports for monthly Board review. </li><li>Sales Tax Management: File sales tax refund requests, ensure proper exempt status with vendors. </li><li>Grant Allocation Tracking: Understand grant budgeting and tracking. Ensure proper coding of invoices & payroll entries to provide accurate grant expense tracking. Supply reports to CFO detailing various grant expenses. </li><li>Administrative Support: Complete filing, copying, and other administrative tasks as needed to support the CFO and the Administration Department. </li><li>Additional Duties: Perform other duties as required to support the CFO and UPFH Administration Department. </li></ul> <p>Requirements</p> <p>EDUCATION AND EXPERIENCE</p> <ul> <li>Bachelor's degree or equivalent experience is strongly preferred. </li><li>2-5 years related experience in accounting / Accounts Payable is recommended. </li><li>Preferred, but not required: Bachelor's degree in Management, Business, Accounting or equivalent. </li></ul> <p>KNOWLEDGE, SKILLS, ABILITIES</p> <ul> <li>Ability to build and maintain complex Excel spreadsheets, using pivot tables, power query, and tables. </li><li>Ability to build interpersonal relationship and deliver excellent customer service to internal and external customers. </li><li>Ability to work both independently and as a highly functioning team member. </li><li>Ability to think critically and be detail oriented. </li><li>Ability to communicate effectively verbally and in writing. </li><li>Ability to communicate in Spanish is preferred but not required. </li></ul> <p>WORK ENVIRONMENT/PHYSICAL ABILITIES</p> <p>Must be able to sit, stand, talk and hear for extended periods of time.</p> <p>Must be able to have repetitive wrist, hand and/or finger movement to type and work on computer.</p> <p>General office environment conditions, with moderate noise levels.</p>