<p>Salary Grade</p> <p>Case Western Reserve University is committed to providing a transparent estimate of the salary for this position at the time of its posting. The starting wage rate is $19.32 per hour, depending on qualifications, experience, department budgets, and industry data.</p> <p>Employees receive more than just a paycheck. University employees enjoy a comprehensive benefits package that includes excellent healthcare, retirement plans, tuition assistance, paid time off, and a winter recess.</p> <p>Job Description</p> <p>POSITION OBJECTIVE</p> <p>Working under general direction, this position computes, classifies, and records numerical data to keep financial records complete while serving as the first line of communication for students regarding financial impacts to their accounts. The role performs a combination of complex and varied calculating, posting, and verifying duties to obtain primary financial data for maintaining accurate accounting records. Responsibilities include managing, maintaining, and processing all payroll functions for graduate and undergraduate students in the Case School of Engineering departments of Electrical, Computer and Systems Engineering and Computer Data Sciences; providing purchasing support; and ensuring compliance with university financial procedures. The position may also check the accuracy of figures, calculations, and postings pertaining to business transactions, while supporting Student Services in delivering timely and accurate financial operations that align with the school's mission.</p> <p>ESSENTIAL FUNCTIONS</p> <ul> <li>Perform complex and varied bookkeeping and accounting duties as they relate to coordinating and processing graduate student compensation from initial faculty request through submission to university payroll. Work with Research and other departments to confirm funding availability and communicate issues promptly. Prepare and process student awards, fellowships, and reimbursements for graduate and undergraduate students, including health fee reimbursements through CWRU¿s financial system. Maintain accurate records for auditing and reporting purposes. (25%) </li><li>Perform daily recording of hourly payroll for graduate and undergraduate students, monitor and update organizational logs, and reconcile all payroll and purchasing actions, including distribution to speedtype accounts. Prepare monthly expenditure reports and ensure compliance with university financial procedures. (20%) </li><li>Prepare invoices and follow ups for student related fees and departmental purchases, track payments, and follow up on outstanding balances to ensure timely collection. Assist with preparation of financial reports and provide supporting documentation as needed. (10%) </li><li>Verify expenses and income; audit graduate student accounts to confirm fees are paid on time, preventing late fees and holds. Verify payroll and purchasing transactions for accuracy and compliance with university policies. Communicate discrepancies and resolve issues promptly. (10%) </li><li>Organize and maintain filing system for payroll, reimbursements, MOAs, and purchasing documentation. Ensure accessibility and confidentiality of student and financial records in compliance with university retention policies. (10%) </li></ul> <p>NONESSENTIAL FUNCITONS</p> <ul> <li>Update and/or develop clerical procedures to refine departmental processes for payroll, reimbursements, and student employment paperwork to improve efficiency and compliance. Implement updates as University policies change and recommend process improvements. Reconcile all payroll and purchasing actions, including distribution to speedtype. (5%) </li><li>Staff the department front desk and respond to inquiries from students, faculty, staff, and visitors regarding payroll, reimbursements, and student services. Provide accurate information and direct individuals to appropriate resources. (5%) </li><li>Assist with the daily operation of Support Student Services with departmental activities such as event coordination (e.g., CSE PhD Open House), conference room scheduling, and purchasing. Assist with student desk space assignments and other special projects as needed. (5%) </li><li>Coordinate approvals on all financial documents for department. (3%) </li><li>Coordinate approvals and organization of student data forms. (1%) </li><li>Coordinate and process- UG and Graduate forms- including drop/Add Forms, Petitions). (1%) </li><li>Serve as point person for visitors and external inquires for the department. (1%) </li><li>Carry out other assignments and special projects, as determined by Student Services. (1%) </li><li>Assist in the organization and coordination of student desk space assignment. (1%) </li><li>Assist Student Services with CSE PhD open house events. (1%) </li><li>Assist Student Services with additional departmental activities as needed, including conference room scheduling and purchasing. (1%) </li></ul> <p>CONTACTS</p> <p>Department: Frequent (daily to weekly) interaction with department faculty and support staff to maintain workflow.</p> <p>University: Regular (daily to weekly) interaction with Student Service Offices, Payroll Offices, School of Engineering Human Resources to exchange information.</p> <p>External: Contact with guests and visitors to exchange information.</p> <p>Students: Continuous Daily interaction with students to exchange information.</p> <p>SUPERVISORY RESPONSIBILITY</p> <p>No supervision of staff.</p> <p>QUALIFICATIONS</p> <p>Experience: 2 to 3 years of progressively responsible, related experience in areas providing a responsive, customer-driven environment.</p> <p>Education: High school education required; Bachelor's degree preferred.</p> <p>REQUIRED SKILLS</p> <ul> <li>Experience in Payroll Administration, Payroll Fundamentals, and Payroll systems such as PeopleSoft Financials. </li><li>Proficiency in Microsoft Office, Excel, SharePoint, and Online Forms. </li><li>Excellent communication skills, both verbal and written. Ability to interact with colleagues, supervisors, students and customers face to face. </li><li>Organizational and time management skills, including the ability to prioritize work during peak workloads. </li><li>Ability to maintain strict confidentiality and comply with the Family Educational Rights and Privacy Act (FERPA). </li><li>Strong attention to detail. </li><li>Demonstrated history of successful support, education, and advocacy for all students, aligned with the values, mission, and messaging of the university, while adhering to the staff policy on conflict of commitment and interest. </li><li>Ability to meet consistent attendance. </li></ul> <p>WORKING CONDITIONS</p> <p>Typical office environment. The employee will perform repetitive motion using computer mouse and keyboard to type.</p> <p>Hybrid Eligibility</p> <p>This position is eligible for hybrid work arrangement up to two remote days per week at the discretion of the department. New employees may begin a hybrid schedule upon approval from the supervisor, successful completion of an orientation period and signing the remote work checklist certification form.</p> <p>EEO Statement</p> <p>Case Western Reserve University is an equal opportunity employer. All applicants are protected under federal and state laws and university policy from discrimination based on race, color, religion, sex, sexual orientation, gender identity or expression, national or ethnic origin, protected veteran status, disability, age and genetic information.</p> <p>Reasonable Accommodations</p> <p>Case Western Reserve University complies with the Americans with Disabilities Act regarding reasonable accommodations for applicants with disabilities. Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the CWRU Office of Equity at 216-368-3066 to request a reasonable accommodation. Determinations as to granting reasonable accommodations for any applicants will be made on a case-by-case basis.</p> <p>.</p>