<p>Specialist I - Superintendent's Office #31679 JobID: 31679</p> <p>Position Type:</p> <p>Administration</p> <p>Date Posted:</p> <p>5/29/2025</p> <p>Location:</p> <p>Christina Administration Office</p> <p>Date Available:</p> <p>Mutually agreeable</p> <p>Closing Date:</p> <p>06/09/2025</p> <p>District:</p> <p>&nbsp Christina School District&nbsp&nbspAdditional Information: Show/Hide</p> <p>POSITION: Specialist I - Superintendent's Office</p> <p>REPORTS TO: Superintendent</p> <p>LOCATION: District Administration Office</p> <p>Qualifications:</p> <ul> <li>Bachelor's Degree Preferred </li><li>School Building Experience Preferred </li><li>At least five years of experience in a secretarial, administrative assistant, or office management role - preferably in a school district or public agency setting </li><li>Notary Public Preferred </li><li>Proficient in all Microsoft Office Products, Google Workspace, other online software applications and standard office equipment </li><li>Skilled in data management and analysis through spreadsheet and database tools </li><li>Demonstrated ability to make decisions quickly, to work under pressure with potential for short deadlines and to exercise good judgement </li><li>Must maintain discretion, professionalism and strict confidentiality at all times, in performance of duties </li><li>Strong verbal and written communication skills </li><li>Knowledge of school board operations, public records laws and office procedures in educational environments </li><li>Exceptional organization and time management </li><li>Demonstrated ability to work collaboratively with others </li><li>Strong interpersonal and conflict resolution skills </li><li>Demonstrated ability to provide clear and concise information to a variety of audiences </li><li>Demonstrated good attendance record </li><li>Demonstrated ability to work independently with limited supervision </li><li>Experience organizing large scale district/community functions </li></ul> <p>Salary: Salary Schedule can be found on the district's website: https://www.christinak12.org/cms/lib/DE50000539/Centricity/Domain/130/FY2025%20Admin%20Steps%20Ranges-1.pdf</p> <p>APPLICATION PROCEDURES: Interested applicants must complete an online application and submit (upload) a letter of interest, a resume, and three current (dated within one year), and signed professional reference letters by June 9, 2025. Previous submissions will not automatically flow to this posting. In order to be considered for this position, you must apply specifically for the Job ID listed for this position.</p> <p>RESPONSIBILITIES :</p> <p>Please note that additional duties and responsibilities will be added as the position evolves.</p> <ul> <li>Provide support and personal assistance to the superintendent including but not limited to appointments and calendar, and preparing appropriate documents and letters. </li><li>Prepare all materials and follow up for the Board of Education ("Board") meetings, workshops, agenda preparation sessions, (Google Docs, Diligent Community) and all other official Board events </li><li>Handle all calls, emails and written correspondence addressed to the Superintendent's office. </li><li>Assist Superintendent by organizing and coordinating district/community/legislator relationships by organizing visits, events and ongoing collaboration </li><li>Prepare and manage Board meeting schedules. This includes all requisite location logistics, and all requisite posting notifications </li><li>Take and maintain minutes for all Board meeting, workshops and official events (Attendance at board meetings and workshops held in the evenings required) </li><li>Responsible for Paperless Governance System (currently Diligent Community), including agendas, meetings, minutes, postings, "Library", and "Library content" </li><li>Prepare annual Board meeting schedule for Board approval </li><li>Maintain Board Policy in format suitable for electronic publishing, and document management </li><li>Maintain all Superintendent Office and Board Budgets, correspondences, calendars and travel necessities </li><li>Collection of and fulfillment of Data Requests and District incidents to and from the Board </li><li>Assist staff with projects and duties pertaining to the superintendent and the Board. </li><li>Serve as point-of-contact for all requests for Board meeting minutes inquiries </li><li>Prepare district/state/federal reports in support of Legal Activities </li><li>Review and acquire approval for Legal invoices and submit to Business Office for payments </li><li>Attend Executive Staff and Leadership Team meetings as directed </li><li>Receive, process, and notarize Department of Justice Notices, Court Summons, and other documents as needed </li><li>Assist with referendums including creating a deadline calendar to ensure compliance with Delaware Code </li><li>Perform other tasks and duties as assigned </li></ul> <p>The statements herein are intended to describe the general nature and level of work being performed by the employee in this position. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of a person in this position.</p> <p>CHRISTINA SCHOOL DISTRICT</p> <p>Human Resources Office</p> <p>1899 S. College Avenue</p> <p>Newark, DE 19702</p> <p>PH: 302/552-2600 / FX: 302/295-8922</p> <p>Visit our website: www.christina.k12.org</p> <p>Employment is conditional upon receipt of an acceptable criminal background report, negative TB test and a child abuse registry check showing you are not on the registry at any level.</p> <p>The Christina School District is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, pregnancy, national origin, citizenship, age, disability, veteran status, genetic information, sexual orientation, marital status, gender identity, or any other categories protected by federal, state, or local law. Inquiries regarding compliance with the above may be directed to the Title IX/Section 504 Coordinator, Christina School District, 1899 S. College Ave, Newark, DE 19702, Telephone: (302) 552-2600.</p>