<p>Primary Responsibilities:</p> <p>Executive Management</p> <ul> <li>Schedule executive meetings and oversee meeting room schedule </li><li>Handle all calls for appointments with CEO, inform CEO of requests and schedule as CEO requests </li><li>Act as a liaison to internal and external groups </li><li>Maintain office supplies and equipment, tickler files, and files for Executive Office </li><li>Draft, pick up, route and handle correspondence as agreed with CEO (letters, memos, newsletters, flyers and reports) </li><li>Prepare and disseminate Board meeting and Senior Management meeting minutes and follow-up procedures </li><li>Ensure executive office mandatory training compliance and documentation </li></ul> <p>Staff Newsletter</p> <ul> <li>Produce and distribute the internal staff newsletter </li></ul> <p>Handle Events and Meetings</p> <ul> <li>Elicit information from CEO and other participants on the particulars of meeting and needs and coordinate satisfying those needs </li><li>Assist others with arrangements for events in which CEO will participate as needed </li><li>Schedule meetings for executive office as requested </li><li>Handle any invoices or other billings for the executive office functions </li><li>Assist Chief of Staff as meeting planner with external visiting groups </li></ul> <p>Other related duties</p> <ul> <li>Organize farewell events for departing staff as requested </li><li>Complete forms to nominate community and/or health center personnel for awards as appropriate or requested </li><li>Assist Board members with related community activities </li><li>Work with Chief of Staff to administer donated funds </li><li>Other duties and/or other locations as assigned </li></ul> <p>Qualifications</p> <p>Qualifications and Skills:</p> <ul> <li>High school graduate with formal training in business or secretarial support. </li><li>An associate or bachelor's degree or equivalent experience preferred. </li><li>Required skills include word processing, proficiency with excel spreadsheets, access database a plus, strong written and ability to use specialized software for scheduling, attendance management, and reporting and electronic document review. </li><li>Excellent analytical and problem-solving skills with attention to detail. </li><li>Ability to maintain confidentiality. </li><li>Ability to work with regulatory personnel and program directors. </li><li>Proficient with Microsoft office with advanced knowledge of Excel and PowerPoint. </li></ul>