<p>Do you thrive in a role where structure, coordination, and smooth day-to-day operations come together?</p> <p>If you enjoy making operations run smoothly, ensuring high-quality and compliant workflows, and supporting colleagues across many teams, this new role as Shipment Coordinator could be the perfect fit for you.</p> <p>This is a newly created position designed to centralize shipment responsibilities, as we aim to strengthen compliance, improve efficiency, and support scalability as Gubra continues to grow.</p> <p>When you join Gubra, you become part of a collaborative environment where colleagues help each other, take pride in quality, and constantly look for better ways of working.</p> <p>Become the anchor point for sample shipments across Gubra</p> <p>Your main role is to coordinate all shipments of biological samples and chemical materials at Gubra, ensuring compliance with SOPs and regulations. You'll work with Study Directors, lab teams, and couriers to guarantee timely and secure delivery. You'll also help with receiving packages and supporting procurement across departments.</p> <p>Your main tasks will include:</p> <p>Shipment execution</p> <ul> <li>Running end-to-end shipment processes in accordance with SOPs and regulatory requirements. </li><li>Preparing shipment documentation, including commercial invoices, courier forms and country-specific add-ons. </li><li>Booking shipments in courier portals (e.g. World Courier), ensuring correct entry of all data. </li><li>Managing shipment documentation throughout the approval process and ensuring that all records are properly stored in the relevant systems. </li><li>Collecting samples, packing according to SOP (e.g., IATA 650, dry ice, courier-approved packaging) and preparing shipments for pick-up. </li><li>Managing handover to couriers, tracking shipments, and informing Study Directors of their progress. </li></ul> <p>Incoming packages & procurement support</p> <ul> <li>Receiving, registering and distributing incoming packages, consumables and materials across Gubra. </li><li>Maintaining shipment-related supplies such as labels, packaging and dry ice coordination. </li><li>Supporting common laboratory purchases across departments - for example by assisting with order placement when relevant, communicating with vendors, following up on deliveries, and helping maintain stock levels. </li><li>Collaborating with departmental purchasers to ensure alignment with agreed procurement practices and framework/discount agreements. </li></ul> <p>Professional qualifications</p> <ul> <li>Experience with shipments, logistics, lab workflows, procurement or administrative coordination. </li><li>Familiarity with handling biological materials, ABP/API shipments or regulated documentation is an advantage. </li><li>Comfortable working with digital tools (Office 365, tracking portals, order systems). </li><li>Strong communication skills in English, written and verbal. </li><li>Experience with couriers such as World Courier, FedEx or DHL is a plus. </li></ul> <p>Personal attributes</p> <ul> <li>Structured, detail-oriented and reliable in following procedures. </li><li>Strong execution mindset with the ability to work independently. </li><li>Service-minded, and collaborative across many departments. </li><li>Comfortable balancing routine tasks with peak operational periods. </li></ul> <p>Contact and application</p> <p>Please apply through our website using the "Apply" button and upload your résumé and relevant diplomas. The application deadline is January 4, 2026. We will hold the first round of interviews during the week commencing January 5, 2026.</p> <p>If you have questions about the position, you are very welcome to contact Senior Director, Anja Mosekjær Bengtsson at anb@gubra.dk.</p> <p>We look forward to receiving your application.</p> <p>About Gubra</p> <p>Gubra is an ambitious contract research organisation (CRO) and biotech company striving for excellence at all levels. We insist on doing things efficiently - and often differently - to reach the results we aim for. Our vision is to become leaders in the fight for a more sustainable and healthier world. We do that by facilitating the discovery of new medicine, and by acting and inspiring others to fight the ongoing climate and biodiversity crises.</p> <p>Gubra's activities are focused on the early stages of drug development and are organised in two highly synergistic business areas: CRO Services and Discovery & Partnerships (D&P). We generate our revenue by performing research for life science companies as well as by partnering projects from our discovery and development pipeline.</p> <p>Our therapeutic focus is within metabolic and fibrotic diseases, and we specialize in in vivo pharmacology, ex vivo assays, drug profiling, histology, stereology and whole brain and organ imaging. In addition, we offer a full palette of advanced transcriptomics. Our ML/AI-driven peptide drug discovery platform streaMLine enables us to rapidly develop a peptide hit into a non-clinical candidate ready for development. Through a constant focus on high quality, scientific excellence, speed, and solid teamwork we have established ourselves as a highly professional and competent partner in the market.</p> <p>People are our greatest asset, and our team consists of +290 employees all located in?Hørsholm, Denmark. The mix of people from different cultures and educational backgrounds combined with our entrepreneurial mindset have greatly impacted our working environment, which is characterized by entrepreneurial drive, scientific curiosity,?and teamwork - we join forces!</p>