<p>Position Summary</p> <p>As an Admissions Coordinator, you will be functioning as a member of a team to ensure adequate coverage that meets admission demands. This is a professional level position that collects and analyzes information to coordinate activities of other professionals within civil and forensic services. You will be responsible for:</p> <ul> <li>Fielding calls and other communication between human services agencies, courts, law enforcement, admission staff, and treatment team to arrange patient admissions and determine appropriate placement for both civil and forensic services. </li><li>Gathering collateral including legal, medical and clinical information and completing pre-admission screenings. </li><li>Monitoring databases to track patient movement, completing audits, and performing data analyses. </li><li>Gathering appropriate admission/transfer/discharge information from the patient care units and completing required legal and insurance paperwork with each hospitalized patient. </li><li>Completing admission, discharge, and return to/from court processes through the Admissions office. </li><li>Verifying patient information and making appropriate changes in the computerized billing system and electronic health record. </li><li>Obtaining demographic and insurance information and entering data via an online data base system to maximize third party reimbursement within short timeframe requirements. </li></ul> <p>Salary Information</p> <p>The starting salary is between $30.00 and $32.00 per hour (approximately between $62,400 and $66,500 per year), depending on qualifications, plus excellent benefits. A 12-month probationary period is required.</p> <p>An additional $.80 /hour night differential and an $.80 /hour weekend differential applies to worked shifts.</p> <p>Pay for current or former state employees will be set based on the rules that apply to compensation for the applicable transaction. This position is classified as a Treatment Specialist 1 and in pay schedule and range 12/64.</p> <p>Job Details</p> <p>All applicants who may be appointed to this position will be required to allow DHS to conduct a background check to determine whether the circumstances of any conviction may be related to the job being filled.</p> <p>All appointees will be required to receive a TB test, which will be administered by the facility or medical personnel directed by the facility prior to their start date.</p> <p>DHS does not sponsor work visas for this position, thus, in compliance with federal law, selected candidates will be required to verify eligibility to work in the United States by completing the required I-9 form upon hire. DHS is not an E-Verify employer nor a STEM-OPT eligible employer.</p> <p>Qualifications</p> <p>Minimally qualified applicants will have all of the following:</p> <ul> <li>Experience providing customer service in person or by phone (e.g., providing instructions, answering questions, resolving customer complaints/conflict, etc.). </li><li>Experience using Microsoft Office (e.g., Excel, Outlook, Word, etc.) for data entry, communication, or documentation. </li><li>Experience performing administrative duties (e.g., using telephone to take/make work calls, using Fax machine to maintain communication, maintaining records, etc.). </li></ul> <p>Well-qualified applicants will also have one or more of the following:</p> <ul> <li>Experience working with an Electronic Health Record system (e.g., Cerner, Epic, etc.). </li><li>Experience interpreting and applying policies and administrative rules associated with Wisconsin State mental health, protective services, or juvenile justice systems (e.g., Wisconsin State Statue Chapter 48, 51, 55, 938, 971, etc.). </li><li>Experience with patient admissions in a health care setting (e.g. registration and pre-admission, collecting patient information, routing care information, etc.). </li><li>Experience working in a hospital, institutional, or correctional setting particularly with civil or forensic patients. </li></ul> <p>Your letter of qualifications and resume are limited to one (1) page each. For a guide on developing your resume and letter of qualifications and what should be included in these materials, click here.</p> <p>How To Apply</p> <p>Applying is easy! Click "Apply for Job" to start your application process. Sign into your account or create an account before applying for the job. Follow the steps outlined in the application process to submit your application.</p> <p>Helpful Information:</p> <ul> <li>Once your application is submitted, no changes are allowed. Click "Save" to allow changes to your application as needed before submitting by the deadline. </li><li>You may want to save a copy of the job posting for referencing after the deadline. </li><li>Submitted materials will be evaluated by a panel of job experts according to the qualifications above. </li><li>Please monitor your email for communications related to this position. </li><li>Current or former permanent, classified, state employees must complete the online application process to be considered. </li><li>If viewing through an external site, please apply directly at Wisc.Jobs. </li><li>For technical assistance and general information, please see Frequently Asked Questions. For questions about the position, to request a copy of the full position description, or for other employment inquiries please contact Allyvia Vang at allyviam.vang@dhs.wisconsin.gov. </li></ul> <p>DHS is an Equal Opportunity and Affirmative Action employer. Veterans are encouraged to apply. For complete information on Veterans' hiring programs with the WI Department of Veteran's Affairs, click here.</p> <p>Deadline to Apply</p> <p>The deadline to apply is 03/10/26 at 11:59 pm. Applicants are strongly encouraged to allow ample time to finalize their applications keeping in mind that technical assistance is only available Monday through Friday 7:45 am - 4:30 pm. Late or incomplete applications will not be accepted.</p>