<p>Job description:</p> <p>Summary: The Native American Community Clinic is seeking a specialist to assist with grants management activities and handle key administrative tasks.</p> <p>Duties + Responsibilities</p> <ul> <li>Responsible for supporting the organization in writing new grants and managing our existing grant portfolio- coordinates the efforts of the program, finance, and administrative teams to ensure organizational clarity around applications, deliverables, and budgets </li><li>Organizes and maintains electronic and paper files of grant documents and resources </li><li>Gathers relevant information from program staff and assists with data entry and coding in finance software </li><li>Supports program teams, operations and finance in establishing newly awarded grants, including; hiring support, staff onboarding, and administrative setup </li><li>Assists with producing reports including grant ledgers, spend down, and other reports as needed for the Board, senior management, and program teams </li><li>Manages grant deadlines and progress across the NACC team to ensure that objectives are achieved, and funds are tracked and spent in accordance with grant budgets </li><li>Supports NACC staff with administrative tasks related to compliance, reporting, generating grant documents, and communicating with grantors </li><li>Works with Grants Manager to enhance and improve grants management processes and increase efficiencies </li><li>Assists with website updates, promotional materials, press releases, social media, and report production </li><li>Coordinates and sets up meetings and conference calls, assists with event set-up, and maintains the grants calendar </li><li>Other duties as assigned </li></ul> <p>SUPERVISORY RESPONSIBILITIES:</p> <ul> <li>This job has no supervisory responsibilities. </li></ul> <p>QUALIFICATIONS:</p> <ul> <li>Associate's Degree (AA) or equivalent from a two-year college or technical school, or six months to one year related experience and/or training, or equivalent combination of education and experience. </li><li>1-2 years experience as a coordinator or administrative assistant. Experience with grants management preferred </li><li>Computer skills: Accounting Software (Sage), Microsoft Word, Microsoft Outlook; Microsoft PowerPoint </li></ul> <p>COMPETENCIES:</p> <ul> <li>Diversity - Demonstrates knowledge of EEO policy; Shows respect and sensitivity for cultural differences; Educates others on the value of diversity; Promotes a harassment-free environment; Builds a diverse workforce. </li><li>Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values. </li><li>Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events. </li><li>Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan. </li><li>Initiative - Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for and offers help when needed. </li><li>Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things. </li><li>Motivation - Sets and achieves challenging goals; Demonstrates persistence and overcomes obstacles; Measures self against standard of excellence; Takes calculated risks to accomplish goals. </li><li>Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings. </li><li>Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity. </li><li>Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans. </li><li>Project Management - Develops project plans; Coordinates projects; Communicates changes and progress; Completes projects on time and budget; Manages project team activities. </li><li>Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality. </li><li>Quality Management - Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness. </li><li>Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed. </li><li>Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information. </li></ul> <p>PHYSICAL DEMANDS AND WORK ENVIORNMENT:</p> <ul> <li>Occasionally required to stand </li><li>Occasionally required to walk </li><li>Frequently required to sit </li><li>Continually required to utilize hand and finger dexterity </li><li>Continually required to talk or hear </li><li>Occasional exposure to outside weather conditions </li><li>While performing the duties of this job, the noise level in the work environment is usually moderate </li><li>The employee mustoccasionally lift and /or move more than 10 pounds </li><li>Specific vision abilities required by this job include: Close vision; Distance vision; Peripheral vision; Depth perception and ability to adjust focus </li></ul> <p>Job Type: Full-time</p> <p>Benefits:</p> <ul> <li>401(k) </li><li>401(k) matching </li><li>Dental insurance </li><li>Health insurance </li><li>Paid time off </li><li>Retirement plan </li></ul> <p>Work Location: In person</p>