<p>Description</p> <p>Job Overview:</p> <p>As an Administrative Assistant, you'll be responsible for providing a wide variety of administrative and staff</p> <p>support services. Performs office work directly related to property management and the general business</p> <p>operations of the association; May assist with budget preparation, control of records and reports regarding</p> <p>operations, etc., and emergency service duties.</p> <p>Your Responsibilities:</p> <ul> <li>Coordinates collection and preparation of operating reports, such as time-and-attendance </li></ul> <p>records.</p> <ul> <li>Ensures that the telephone is answered properly, and messages are handled courteously, </li></ul> <p>accurately and in a timely manner.</p> <ul> <li>Initiates preparation of Management Reports, committee reports, meeting notices as applicable </li></ul> <p>and submit for Manager's review and approval.</p> <ul> <li>Maintains, updates, and coordinates resident information in computer database at a minimum </li></ul> <p>monthly. Generates and provides this information to the Property Manager, Jr. Manager, Board of</p> <p>Directors, and Front Desk.</p> <ul> <li>Keeps track of insurance certificate requests. Maintains insurance records books for both vendors </li></ul> <p>and unit owners.</p> <ul> <li>Maintains supply closet. Requests all office supplies and equipment, following established </li></ul> <p>purchasing procedures.</p> <ul> <li>Sets up file for Board Approval process. </li><li>Keeps binders updated with new memos and policies as required. </li><li>Prepares any resident information packages that require Board approval, (i., e., Architectural </li></ul> <p>Modification).</p> <ul> <li>Coordinates receipt of closing statement or warranty deed to put in the file and send to corporate </li></ul> <p>A/R to change name and address for maintenance coupons.</p> <ul> <li>Maintains inventory of common areas keys, transmitters and key fobs for residents and re-order </li></ul> <p>as needed following established procedures. Maintains log for sales and cash purchases as</p> <p>needed.</p> <ul> <li>Follows safety procedures and maintains a safe work environment. </li><li>Understanding confidentiality is essential to ensure sensitive information is protected, trust is </li></ul> <p>maintained, and legal, ethical, and organizational standards are consistently upheld in the</p> <p>performance of job duties.</p> <ul> <li>Preparing the deposit of checks received for various items, i.e., security deposits, purchase of </li></ul> <p>fobs, etc.</p> <ul> <li>Responsible for preparing a monthly newsletter in a creative and informative manner. </li><li>Assist with organizing resident events. </li><li>Filing of all documents, resident, tenant, and invoices. </li><li>Other duties as required. </li></ul> <p>Skills & Qualifications:</p> <ul> <li>Three (3) to Five (5) plus years of related work experience. </li><li>Computer literacy: Intermediate proficiency in Microsoft Windows software - Excel, Word & </li></ul> <p>PowerPoint.</p> <ul> <li>Must possess strong administrative background. </li><li>Strong working knowledge of customer service principles and practices. </li><li>Excellent interpersonal, office management and communications skills. </li><li>Self-starter with excellent communication, interpersonal and customer service and telephone </li></ul> <p>skills.</p> <p>Physical Requirements:</p> <ul> <li>Physical demands include ability to lift up to 50 lbs. </li><li>Standing, sitting, walking and occasional climbing stairs. </li><li>Required to work at a personal computer for extended periods of time. </li><li>Talking on the phone for extended periods of time. </li><li>Ability to detect auditory and/or visual emergency alarms. </li><li>Ability to work extended/flexible hours, weekend, and attend Board meetings as required. </li><li>Driving when necessary. </li></ul> <p>Additional Information</p> <ul> <li>Schedule: Monday - Friday 9-5 pm </li></ul> <p>What We Offer:</p> <p>As a full-time non- exempt associate, you will be eligible for full comprehensive benefits to include your</p> <p>choice of multiple medical plans, dental, and vision. In addition, you will be eligible for time off benefits,</p> <p>paid holidays, and a 401k with company match. Occasional travel may be required to attend training and</p> <p>other company functions.</p> <p>Compensation: $ 20 - $22, depending on experience.</p> <p>Disclaimer:</p> <p>The above information in this description has been designed to indicate the general nature and level of</p> <p>work performed by employees within this classification. It is not designed to contain or be interpreted as a</p> <p>comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned</p> <p>to this job. This is not an all-inclusive job description; therefore, management has the right to assign or</p> <p>reassign schedules, duties, and responsibilities to this job at any time</p> <p>Automated Employment Decision Tool (AEDT) Usage: We may utilize an Automated Employment Decision Tool (AEDT) in connection with the assessment or evaluation of candidates. The AEDT is designed to assist in objectively evaluating candidate qualifications based on specific job-related characteristics.</p> <p>Job Qualifications and Characteristics Assessed: The AEDT evaluates candidates based on job qualifications and characteristics pertinent to the role, including skills, experience, and competencies relevant to the position requirements. These qualifications are determined by the unique needs of each role within our company.</p> <p>Alternative Selection Process or Reasonable Accommodations: Candidates who require an alternative selection process or a "reasonable accommodation," as defined under applicable disability laws, may make a request through our designated contact channel national_recruiting@fsresidential.com.</p> <p>Requesting Information About the AEDT - NYC Local Law 144: Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. To submit a request, please contact us at national_recruiting@fsresidential.com; we will respond in accordance with Local Law 144, within 30 days.</p>