<p>Overview</p> <p>POSITION SUMMARY:</p> <p>Under the general supervision of the Business Unit Manager or designee, the Administrative Associate II coordinates and performs a variety of confidential and complex administrative duties.</p> <p>Responsibilities</p> <p>ESSENTIAL FUNCTIONS:</p> <ul> <li>Assist with the processing of payroll; serve as department timekeeper for Kronos system, as needed. </li><li>Support the processing of personnel action and other human resource related forms. </li><li>Support hiring managers with administrative tasks for recruitment and hiring, such as scheduling interviews, submission of candidate evaluation forms, etc. </li><li>Coordinate and perform complex and varied administrative tasks requiring independent action and the setting of priorities and procedures. </li><li>Prepare correspondence, memoranda, or reports. </li><li>Perform data entry and generate reports. Organize information into spreadsheet format from data collection. </li><li>Record, prepare, and distribute minutes. </li><li>Arrange travel logistics and coordinate schedules; complete travel advance and authorization forms, as needed. Maintain travel records. </li><li>Assist with processing and tracking documents such as invoices, payments, requisitions and expense reimbursement. </li><li>Answer phones and screen calls. Provide information and respond to questions. </li><li>Manage designated calendars. Schedule or arrange for conferences, meetings, interviews, appointments, or similar activities. </li><li>Review, sort, and file a variety of material. Set up and maintain filing system as needed. Provide information as needed. </li><li>Order and maintain office and other department supplies. </li><li>Open, review, and distribute incoming mail. Identify priority mail and route accordingly. </li><li>Answer routine correspondence. </li><li>Perform other duties as required. </li></ul> <p>Qualifications</p> <p>REQUIRED QUALIFICATIONS:</p> <ul> <li>2-Year College Degree or equivalent in Business Administration </li><li>2 years of office, or related experience </li><li>Proficient in Microsoft Office products: Word, Excel, PowerPoint, and Outlook </li><li>Possess the organizational, verbal, written and interpersonal skills necessary to interact effectively with all levels of personnel </li><li>Ability to prioritize and problem solve </li></ul>