<p>Assignment Location: Baton Rouge, Louisiana</p> <p>Employment Type: Full-Time</p> <p>Position: Administrative Assistant - Industrial Site Coordinator (Maintenance Operations)</p> <p>About Moore Industries:</p> <p>Moore Industries is a leading industrial general contractor with offices in Baton Rouge, LA, and Houston, TX. We're growing and are looking for motivated professionals who want to build a meaningful career. At Moore, we're committed to developing our teammates and providing clear, upward career paths within a supportive and results-driven environment.</p> <p>Primary Purpose:</p> <p>Successful candidate reports to a designated job site in the gates of a refinery.</p> <p>Works independently performing a wide range of complex and confidential administrative and clerical support duties.</p> <p>Requires excellent communication and interpersonal skills.</p> <p>Responsibilities include (but are not limited to):</p> <ul> <li>Prepare meeting agendas, meeting minutes and other administrative tasks as required. </li><li>Communicate with clients, suppliers and construction team members. </li><li>Respond to queries raised and request for information. </li><li>Manage email correspondence, prepare and type reports, emails, and other documents using Microsoft Office or other relevant computer software. </li><li>Create, maintain, and close daily work tickets and job folders in construction job-cost software; ensure all authorized tickets are properly documented and filed. </li><li>Issue and track office and field purchase orders; maintain material order lists and coordinate deliveries/lead times with supervisors and vendors. </li><li>Update project schedules, manpower tracking, and lookahead reports (3WLA or equivalent); provide daily/weekly allocation and progress reports to management. </li><li>Use a systematic approach to day-to-day tasks and ensure various appointments and meetings are leveraged. </li><li>Provide follow-up phone calls and routes phone calls to the appropriate person. </li><li>Coordinate site visits and logistics with subcontractors. </li><li>Support pre-bid activities, take-offs, and proposal development; assist with client communications and act as a central information hub for the project team. </li><li>Enforce company safety procedures and policies on site; assist with timesheet review/approval and submission to payroll. </li><li>Provide additional support as needed. </li></ul> <p>Qualifications:</p> <ul> <li>At least 3 years of administrative experience. </li><li>Prior experience in commercial or industrial construction setting. </li><li>Excellent communication skills and comfort acting as liaison among field crews, superintendents, clients, and vendors. </li><li>Proficient in managing office technology and confidential record keeping. </li><li>Advanced organizational and time-management skills with proven ability to meet strict daily cutoffs while supporting multiple concurrent projects. </li><li>Strong Microsoft Office Suite skills (especially Excel for schedules, tracking, and reporting); experience with PO processes and basic project controls a plus. </li><li>Ability to work independently on-site in active industrial facilities; must be eligible for refinery site access (TWIC card, background check, drug screen) and willing to follow all client safety and security protocols. </li></ul> <p>Benefits:</p> <ul> <li>401(k) matching </li><li>Dental insurance </li><li>Health insurance </li><li>Life insurance </li><li>Paid time off </li><li>Vision insurance </li></ul> <p>Ready to Build with Us?</p> <p>If you're a results-driven Assistant Administrator looking for the next step in your career with a company driven by purpose, passion, and perseverance, we'd love to hear from you. Apply today and become part of a team that builds more than just projects-we build futures.</p>