<p>Job Description:</p> <p>YOUR TITLE: Executive Assistant to the Chief Human Resources Officer</p> <p>YOUR DEPARTMENT: Human Resources</p> <p>WHO YOU WILL REPORT TO: Chief Human Resources Officer</p> <p>WHERE YOU WILL WORK: Fall River, MA; 1-2 days per week of telework possible</p> <p>WHEN YOU WORK: Starts July 1st; M-F 8:30am-5:00pm; summer schedule possible</p> <p>JOB STATUS: This is a full-time, non-unit professional (NUP-C3) position with benefits</p> <p>WHAT WE CAN OFFER: $73,525.19 - $77,247.40 + Comprehensive Benefits Package (NUPC-3)</p> <p>WHAT YOU CAN EXPECT:</p> <p>Bristol Community College seeks individuals who thrive in collaborative environments and are passionate about shaping a vibrant and inclusive institutional culture. The Executive Assistant provides high-level administrative support, including but not limited to managing schedules, coordinating meetings and events, preparing reports and presentations, handling confidential information, and serving as a liaison between the executive and internal/external stakeholders. The Executive Assistant ensures the smooth operation of the executive's office and contributes to the overall efficiency of the team/department among other duties, as assigned.</p> <p>WE'LL COUNT ON YOU TO:</p> <ul> <li> <p>Manage schedules, communications, and operational logistics for the CHRO.</p> </li><li> <p>Act as the key decision maker upon administrative tasks.</p> </li><li> <p>Serve as the office administrator and oversee all administrative operations for the department.</p> </li><li> <p>Support both internal and cross-departmental projects as directed by the CHRO.</p> </li><li> <p>Task and project-specific execution, including:</p> </li><li> <p>Assist with the development, management, and reporting of HR-related budgets and ad hoc reports, including biweekly payroll and OEWS data.</p> </li><li> <p>Create and update organizational charts and support the development and management of HR policies.</p> </li><li> <p>Manage I9 compliance, maintain new hire personnel files, and oversee file closeout procedures.</p> </li><li> <p>Track and manage employee data, including dynamic forms, and ensure accurate filing and compliance with e-forms and other HR documentation.</p> </li><li> <p>Support HR events, employee recognition, and manage the ticketing system for HR-related inquiries.</p> </li><li> <p>Oversee NUP performance reviews and assist employees with Public Service Loan Forgiveness and employment verification requests.</p> </li><li> <p>Serve as the liaison for State Ethics filings and handle risk/campus police term reports.</p> </li><li> <p>Provide general administrative support to the CHRO and HR department as needed.</p> </li><li> <p>Other duties, as assigned</p> </li></ul> <p>Requirements:</p> <p>MINIMUM REQUIREMENTS TO BE SUCCESSFUL IN THE ROLE:</p> <ul> <li>High School Diploma. </li><li>At least two years of relevant professional experience. </li></ul> <p>WHAT ELSE WILL MAKE YOU STAND OUT:</p> <ul> <li>At least five years of related experience; preferably in an executive assistant role. </li><li>Knowledge of office administration, including scheduling, correspondence, and record-keeping. </li><li>Proficiency in using office software (e.g., Microsoft Office Suite) </li><li>Strong database experience: preferably with specialized software used by the institution, including but not limited to Banner, Argos, HRCMS, and Asana. </li><li>Demonstrably strong Excel skills as well as experience with data tracking, reporting, and analysis. </li><li>Experience using project management software; preferably as a project lead. </li><li>Familiarity with the structure and functions of higher education institutions. </li></ul> <p>WHAT WE NEED FROM YOU:</p> <ul> <li>Excellent verbal and written communication skills for interacting with senior administrators, faculty, staff, and external stakeholders. </li><li>Strong organizational skills to manage multiple tasks, prioritize work, and maintain accurate records. </li><li>Ability to manage time effectively, schedule appointments, and meet deadlines. </li><li>Skills in identifying issues and developing practical solutions. </li><li>Ability to handle sensitive information with discretion and maintain confidentiality. </li><li>Ability to maintain accuracy and thoroughness in all tasks. </li><li>Capability to adjust to new tasks, processes, and changes in the a fast paced work environment. </li><li>Ability to build and maintain positive relationships with senior administrators, faculty, staff, and external stakeholders. </li><li>Proactive approach to tasks, anticipating needs, and taking initiative to address them. </li><li>Demonstrate a high level of professionalism in all interactions and tasks. </li><li>A dedication to collaboration and contributing to a strong institutional culture. </li></ul> <p>WHAT YOU SHOULD KNOW ABOUT THE PHYSICAL DEMANDS & WORK ENVIRONMENT</p> <ul> <li>Ability to move and lift office supplies up to 20 pounds. </li><li>Sitting for substantial periods of time. </li></ul> <p>HOW TO JOIN OUR COMMUNITY:</p> <p>We are thrilled that you are considering joining the Bristol community. So that we may consider your candidacy, please complete our online application by clicking on the "apply" button. Priority will be given to applicants who apply within 10 calendar days of the posting date.</p> <p>The college does not sponsor work authorization; therefore, all candidates must have legal authorization to work in the United States.</p> <p>A pre-employment criminal background check will be conducted for all positions.</p> <p>For positions requiring a college degree, the candidate must supply official transcripts upon hire. Transcripts must include your name and degrees conferred. Any licenses or certifications that are required for the role must be presented prior to the start date.</p> <p>WHO WE ARE:</p> <p>Since its chartering in 1965, Bristol Community College has been the place members of our community have turned to earn a degree, access work-related training, learn new leisure activities, and bring their kids for enrichment and entertainment. Bristol is a comprehensive, public community college offering more than 100 career and transfer programs of study that lead to an associate degree in science, arts, applied sciences, and certificates of accomplishment or achievement.</p> <p>WHY YOU WANT TO WORK HERE:</p> <p>Working at Bristol Community College offers a unique opportunity to be part of a vibrant, inclusive, and innovative educational community. The college is dedicated to fostering a culture of collaboration, respect, and continuous improvement, ensuring that all employees feel valued and supported. Bristol has a strong commitment to equity and provides a welcoming environment where individuals from all backgrounds can thrive.</p> <p>Bristol Community College seeks individuals who thrive in collaborative environments and are passionate about shaping a vibrant and inclusive institutional culture. We are dedicated to the success of each of our employees and focused on creating a strong culture with a purpose-driven work atmosphere.</p> <p>In addition to a competitive salary, Bristol offers comprehensive health and life insurance plans, retirement options, and wellness programs that support overall well-being. Whether you're passionate about teaching, administration, or student services, Bristol Community College offers a rewarding career path that makes a meaningful impact on the community.</p> <p>Additional Information:</p> <p>Equal Opportunity/Affirmative Action:</p> <p>Bristol Community College is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, national origin, sex, disability, religion, age, veteran or military status, genetic information, gender identity, or sexual orientation in its programs and activities as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, TitleVII of the Civil Rights Act of 1964, and other applicable statutes and college policies. The College prohibits sexual harassment, including sexual violence. Inquiries or complaints concerning discrimination, harassment, retaliation, or sexual violence shall be referred to the College's Title IX & Equity Compliance Officer, Emmanuel Echevarria at diversitytitleix@bristolcc.edu or 774.357.2682; the Massachusetts Commission Against Discrimination; the Equal Employment Opportunities Commission or the United States Department of Education's Office for Civil Right.</p> <p>Application Instructions:</p> <p>TO APPLY: Please complete our online application by clicking on the "Apply" button. The position will be open until filled. Review of applications will begin 10 calendar days from the posting date.</p> <p>REQUIREMENTS TO COMPLETE APPLICATION PROCESS:</p> <p>1) A completed Bristol Community College Employment Application.</p> <p>2) A current resume/curriculum vitae.</p> <p>All candidates must have legal authorization to work in the United States. Bristol Community College is an institution that does not sponsor work authorization.</p> <p>A pre-employment criminal background check will be conducted for all positions.</p> <p>The college will independently verify education credentials as provided on the application. For certain positions that require a college degree, the hired candidate must supply official transcripts upon hire. Transcripts must include your name and degrees conferred.</p>