<p>Working at Yale means contributing to a better tomorrow. Whether you are a current resident of our New Haven-based community- eligible for opportunities through the New Haven Hiring Initiative or a newcomer, interested in exploring all that Yale has to offer, your talents and contributions are welcome. Discover your opportunities at Yale!</p> <p>Hourly Range</p> <p>$31.83</p> <p>Overview</p> <p>Reporting to the Sr. Operations Manager and the Director of Undergraduate Studies (DUS), the Undergraduate Registrar provides high-level administrative support for academic services and the undergraduate program in the Department of Molecular Biophysics & Biochemistry (MB&B). The Registrar serves as a primary resource for undergraduate students, prospective students, faculty, peer mentors, the Undergraduate Education Committee (UEC), and staff, and works closely with the DUS to ensure the effective administration of the undergraduate curriculum. This position oversees the accurate maintenance of academic records, interpretation of academic policies, coordination of course offerings, and support of departmental academic operations. The Registrar is responsible for the day-to-day administration of the undergraduate program and performs all duties with limited supervision in accordance with university policies and procedures.</p> <p>The Undergraduate Registrar serves as the primary point of contact for departmental programs, majors, degree requirements, academic policies, procedures, deadlines, and events for students, faculty, and staff. The role interprets and applies University and departmental academic regulations; advises students and faculty on program requirements; and resolves academic and administrative issues as they arise.</p> <p>The Registrar maintains undergraduate academic records, ensuring accuracy, confidentiality, and compliance with university and departmental requirements for enrollment, progression, and graduation. The position also manages registration, enrollment, and academic reporting processes, including data entry, record updates, and report preparation.</p> <p>In partnership with the DUS, the Registrar coordinates the operation of undergraduate course offerings, including scheduling, identifying conflicts or overlaps, collaborating with other departments and schools, and guiding new course proposals through the University Courses of Study approval process. The Registrar maintains and updates the undergraduate education section of the MB&B website, course listings, and the undergraduate handbook to ensure accuracy and currency.</p> <p>The Registrar supports key academic milestones and student programs, including admissions-related processes, orientation, Bulldog Days, matriculation, senior projects, course-related travel, and commencement. The role develops, updates, and distributes advising, orientation, and graduation materials; maintains advising documentation; and provides guidance to students and faculty as needed.</p> <p>The position coordinates staffing and student employment related to the undergraduate program, including hiring peer mentors, peer tutors, and undergraduate graders through the Student Employment System, and assisting with Teaching Fellow appointments.</p> <p>Additionally, the Registrar manages logistics for undergraduate programming and community-building activities, including room reservations, catering, purchasing, and expense processing, and provides administrative support to the DUS, faculty, students, and visitors, including scheduling appointments and making appropriate referrals.</p> <p>Required Skills and Abilities</p> <ol> <li> <p>Demonstrated administrative experience preferably in an academic setting, with a strong understanding of admissions processes, student advising, and academic record-keeping.</p> </li><li> <p>Proficiency in database management and reporting systems such as Course Inventory Management (CIM), Course Activation System (WEN), CourseLeaf, Student Profile Advising, Faculty Grade Submission and Teaching Fellows System (TFS); and advanced working knowledge of Microsoft Office Suite, especially Excel, Outlook, Teams, and SharePoint.</p> </li><li> <p>Strong leadership skills with the ability to ensure programs, projects, and assignments are completed in a timely manner. The ability to make independent and informed decisions, take initiative, and follow through.</p> </li><li> <p>Proven ability to handle sensitive and confidential information discreetly and professionally, assess issues, troubleshoot, and make quick judgment calls. The ability to provide recommendations to improve processes and procedures.</p> </li><li> <p>Excellent organizational, written, and verbal communication skills. Detail-oriented with a high level of accuracy. Ability to compose, edit, and proofread memos, general correspondence, and reports. Proven ability to consistently meet deadlines and prioritize workload. Demonstrated ability to serve as a principal source of information on administrative, academic, and procedural matters to students, prospective students, faculty, and staff. The ability to interpret and communicate complex federal regulations, policies, and procedures.</p> </li></ol> <p>Preferred Skills and Abilities</p> <ol> <li> <p>Prior experience in academic or registrar settings, with knowledge of university policies and procedures.</p> </li><li> <p>Familiarity with student information systems, such as Banner, Courseleaf, and Canvas.</p> </li></ol> <p>Principal Responsibilities</p> <ol> <li>Serves as a principal source of information on administrative, academic, and procedural matters to students, prospective students, faculty, and staff. 2. Processes applications for admissions. Ensures compliance with administrative policies and procedures. 3. Assists students with the completion of forms. Reviews and verifies forms for completeness and accuracy. 4. Establishes and maintains student files, ensuring all personal, financial, and academic records are kept current and accurate. 5. Monitors student records to ensure compliance to academic regulations and program requirements for graduation. Maintains logs and records. Compiles statistical data and information. Summarizes data in reports or analyses. 6. Updates, edits, and writes program publications. Coordinates production and distribution of publications. 7. Coordinates teaching schedules for academic classes. Schedules classroom assignments. Coordinates Senior Essay and Dissertation activities. 8. Monitors financial records and activity. 9. Oversees and instructs support staff. 10. Performs clerical functions incidental to office activities. Required Education and Experience Six years of related work experience, four of them in the same job family at the next lower level, and high school level education; or four years of related work experience and an Associate's degree, or an equivalent combination of education and related experience. </li></ol> <p>Job Posting Date</p> <p>02/23/2026</p> <p>Job Category</p> <p>Administrative Support</p> <p>Bargaining Unit</p> <p>L34</p> <p>Compensation Grade</p> <p>Labor Grade D</p> <p>Compensation Grade Profile</p> <p>Time Type</p> <p>Full time</p> <p>Duration Type</p> <p>Staff</p> <p>Work Model</p> <p>Hybrid</p> <p>Location</p> <p>219 Prospect Street, New Haven, Connecticut</p> <p>Background Check Requirements</p> <p>All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.</p> <p>Health Requirements</p> <p>Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy.</p> <p>Posting Disclaimer</p> <p>The hiring rate of a role is determined in accordance with the provisions outlined in the respective collective bargaining agreement.</p> <p>The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position. Employees will be assigned specific job-related duties through their hiring department.</p> <p>The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual's sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.</p> <p>Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).</p> <p>Note</p> <p>Yale University is a tobacco-free campus.</p>