<p>Position Overview</p> <p>General Function:</p> <p>Multi-task position interacts with all areas of the organization in a professional team-oriented environment. Provides administrative and clerical support to Director and department members related to a variety of employment, human resources, labor relations, and risk matters of a confidential nature. Work subjects may be technical in nature and may require familiarity with terminology used in departmental work. Work includes a wide variety of tasks that require the application of independent judgment and knowledge of laws, regulations, and procedures. Culturally sensitive and able to work with diverse groups of people.</p> <p>Reports To:</p> <p>Director of Human Resources</p> <p>Supervisory Responsibility:</p> <p>Intern/Temporary Assistant as needed</p> <p>Key Duties & Responsibilities</p> <p>Essential Duties and Responsibilities:</p> <ul> <li>Administrative and Clerical support position for all members of the department. </li><li>Monitors employment applications & internal bid tracking. </li><li>Assists with setting up and administering interviews. </li><li>Coordinate any pre-employment testing and background investigation that may be required. Process all results and notify all parties of all research and testing results. </li><li>May assist with the travel arrangements for applicants interviewing with the City of Homestead. </li><li>Update and post current job openings, as well as, maintain job posting bulletin boards, hotline, website and other advertising mediums. </li><li>Process weekly payroll for department. </li><li>Enter New Hire data, direct deposit requests, salary related changes and emergency contact records. </li><li>Assist New Hires with paperwork; conducts orientation; and issues City photo ID. </li><li>Order and maintain supplies, and arranges for equipment maintenance, for H.R. & Risk & Safety. </li><li>Coordinates quarterly employee birthday parties and annual employee holiday party. </li><li>Assists Benefits Manager with coordination and set-up of Lifescan examinations. </li><li>Provides verification of employment information to requesting party. </li><li>May assist with travel reservations for Human Resources Department members. </li><li>Provides assistance with research and documentation in legal matters relating to Human Resources, Benefits and Risk and Safety. </li><li>Prepares and processes requisitions, FPO's, and budget transfers and payment of various bills. </li><li>Responds to inquiries from the general public, City employees, and department heads. Handles complaints from applicants and/or City employees as needed. </li><li>Composes routine correspondence and performs other clerical duties. </li><li>This position serves as back-up for the Human Resources Generalist and may be asked to assist with other duties or responsibilities as assigned. </li></ul> <p>All of the above information is intended to indicate the general nature and level of work performed by employees in this position. This description is not intended to contain or be interpreted as a comprehensive inventory of all duties and qualifications required of employees assigned to this position. Duties, responsibilities, and activities may change at any time with or without notice.</p> <p>Type of Appointment/Work hours:</p> <ul> <li>Full-time/Regular in-person position. </li><li>Standard workweek, which is forty (40) hours of work per week usually consisting of five (5) days of eight (8) hours per day or four (4) days of ten (10) hours per day. The workday may be varied for the efficient delivery of public service. </li><li>Will be required to work other than the standard workweek on occasion, including evenings, weekends, and/or holidays. </li><li>Will be required to work occasional overtime or shift assignments, if applicable. </li></ul> <p>Qualifications & Work Environment</p> <p>Requirements:</p> <ul> <li>Bachelor's Degree in Human Resources, Business Administration, or related field is required. Two (2) years of previous clerical experience in Public Sector Human Resources is preferred. </li><li>Ability to rapidly acquire knowledge of administrative and procedural regulations and work independently on complex and confidential administrative tasks. </li><li>Must have excellent communication and organizational skills. </li><li>Proficiency in computer skills required, including use of Microsoft Office Suite. </li><li>Must possess a valid Florida driver's license with a clean driving record. </li><li>Must pass a background screening process. </li></ul> <p>Physical and Environmental Demands or Conditions:</p> <p>The physical and environmental demands for this position have been listed on the last page of this description. Physical and environmental demands must be met to successfully perform the essential duties and responsibilities of this position.</p> <p>Employment Policies & Core Values</p> <p>Core Competencies:</p> <ul> <li>Judgment - Sound decisions based on fact; uses logic to solve problems. </li><li>Quality of Work - Performs work thoroughly, accurately, and professionally. </li><li>Reliability - Timely and consistently completes assigned work; consistently reports to work and is punctual. </li><li>Safety - Committed to ensuring a safe environment and complies with applicable safety standards. </li><li>Technical Capability - Applies knowledge to identify issues and works to develop skills; demonstrates knowledge of techniques, skills, and equipment. </li></ul> <p>Work Authorization/Security Clearance:</p> <ul> <li>The employee must successfully pass a background screening process and comply with the City's Drug-Free Workplace policy. </li><li>The City will also verify the identity and employment authorization of individuals hired so the proper completion of Form I-9 is required, which includes the employee providing documents evidencing identity and employment authorization. </li></ul> <p>Equal Opportunity Statement:</p> <p>The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Qualifying individuals with disabilities may be provided reasonable accommodations to enable them to perform the essential functions.</p> <p>Veteran's Preference Policy:</p> <p>In accordance with Florida Statute 295.07, F.S., Chapter 55A-7, the City of Homestead complies with Florida law by providing Veterans' Preference in hiring. Qualified applicants, including veterans, spouses, widows/widowers, parents of service members, and current reserve or National Guard members, may receive hiring priority if they meet minimum qualifications and can perform the duties required. Veterans' Preference includes additional points on exams, prioritized placement on employment lists, and education waivers for certain qualified individuals. This preference ensures eligible candidates are considered fairly at all stages of the hiring process. For questions, contact the Human Resources Department.</p>