<p>Requisition Number Stu619P Position Type Student Worker Department Department of Student Workers Job Title Alumni Engagement Special Project Assistant Classification Student Worker Pay Rate 12.00/hour</p> <p>Position Summary Information</p> <p>Hours per week 20 Days Worked Varied Hours/Shift worked Varied</p> <p>Posting Detail Information</p> <p>Job Summary/Basic Function</p> <p>Archival Digitization Project (Primary Assignment)</p> <ul> <li>Scan, organize, and digitally archive selected alumni records, photographs, historical documents, and memorabilia. </li><li>Maintain accuracy and consistency in digital file naming, metadata tagging, and storage. </li><li>Assist in creating an accessible digital catalog for internal use. </li><li>Ensure proper handling of sensitive or fragile materials. </li></ul> <p>Alumni Office Operational Support</p> <ul> <li>Provide general office support including answering phones, responding to routine inquiries, and greeting visitors. </li><li>Assist with data entry, record updates, and organization of alumni information. </li><li>Support event preparation tasks, including material organization, signage, and communications. </li></ul> <p>Required Qualifications</p> <p>Must be a currently enrolled graduate student at Millersville University.</p> <p>Strong attention to detail, accuracy, and organizational skills.</p> <p>Comfort working with computers, scanners, and digital storage platforms.</p> <p>Ability to handle sensitive information with confidentiality and professionalism.</p> <p>Excellent communication and interpersonal skills.</p> <p>Ability to work independently and take initiative while also functioning collaboratively in an office environment.</p> <p>Preferred Qualifications</p> <p>Experience with digital archiving, scanning, or metadata systems.</p> <p>Familiarity with Microsoft Office Suite, Adobe products, or content management systems.</p> <p>Interest in alumni relations, higher education administration, history, or archival work.</p> <p>Job Duties</p> <p>Primary Duties - Archival Digitization Project</p> <ul> <li>Digitize archival materials including photographs, alumni publications, documents, and event memorabilia using designated scanning equipment. </li><li>Organize and catalog digital files following established naming conventions and metadata standards. </li><li>Review and verify scanned materials for accuracy, clarity, and completeness; rescan items as needed. </li><li>Create a searchable digital archive that can be accessed by the Alumni Engagement Office and University Advancement. </li><li>Handle fragile or historical items carefully and follow preservation best practices when working with physical materials. </li></ul> <p>Secondary Duties - Alumni Office Support</p> <ul> <li>Provide front-line customer service, greeting alumni, students, faculty, staff, and visitors to the Alumni Office. </li><li>Answer phones and respond to basic email inquiries or route them appropriately. </li><li>Assist with alumni data updates, including processing address changes, class notes, and contact updates. </li><li>Support event preparation, such as assembling materials, stuffing envelopes, preparing signage, and organizing supplies. </li><li>Help maintain office organization, including filing, inventory management, and workspace upkeep. </li><li>Assist with social media or digital content, such as organizing photos, proofreading copy, or gathering alumni stories (if assigned). </li></ul> <p>Working Conditions and Physical Effort Posting Open Date 12/12/2025 Posting Close Date 12/26/2025 Special Instructions to Applicants Quicklink for Posting/Requisition https://jobs.millersville.edu/postings/14239</p>