<p>Position Type:</p> <p>Secretarial and Office Personnel/Accounts Payable</p> <p>Date Posted:</p> <p>12/1/2025</p> <p>Location:</p> <p>Board Office Administration</p> <p>Date Available:</p> <p>01/01/2026</p> <p>Closing Date:</p> <p>12/8/2025</p> <p>District:</p> <p>&nbsp Loveland City School District&nbsp&nbspAdditional Information: Show/Hide</p> <p>EXEMPT POSITION(S) AVAILABLE:</p> <p>Central Office: Administrative Assistant to the Treasurer's Dept/Accounts Payable</p> <p>252 day work calendar</p> <p>Base Salary: (2025-2026) $22.77/hr</p> <p>Job Title: Administrative Assistant to the Treasurer</p> <p>GENERAL DESCRIPTION</p> <p>Relieves the treasurer of clerical work and assists with administrative and business detail QUALIFICATIONS</p> <ul> <li>High school diploma or equivalent. </li><li>Experience with personal computers is required. </li></ul> <p>PROFESSIONAL EXPECTATIONS</p> <ul> <li>Report to work regularly and on time, prepared to perform appropriately assigned duties throughout the day, in service to students, staff, and the community. </li><li>Prepare for and perform all assigned duties required by one's job description in a positive and collaborative manner. </li><li>Follow justifiable directives issued by the established chain of authority with a learning-oriented attitude and seek support when needed. </li><li>Identify, report, and/or if possible control unsafe conditions or safety hazards in order to maintain safe and secure working and learning environments. </li><li>Demonstrate professional respect and integrity when interacting with students, parents, staff, community members and other stakeholders. This includes and is not limited to verbal, nonverbal, personal and electronic interactions. </li><li>Comply with federal laws, state statutes, Board policies, and related administrative guidelines that prohibit coercive, harassing, threatening, retaliating, bullying or discriminating conduct. </li><li>Communicate in a truthful, timely, compassionate, and empathetic manner about any matter of interest to the District following the appropriate chain of authority. </li><li>Manage District property and assets in an ethical and responsible manner in accordance with federal laws, state statutes, Board policies, and related administrative guidelines. </li><li>Maintain confidentiality of information as required under federal laws, state statutes, Board policies, and related administrative guidelines. </li><li>Report actions, through the appropriate chain of authority that may represent violations of federal laws, state statutes, Board policies, and related administrative guidelines. </li><li>Refrain from unethical activity that may reasonably interfere with the legitimate operational interests and goals of the District. </li><li>Comply with all other federal laws, state statutes, Board policies, and related administrative guidelines. </li></ul> <p>ESSENTIAL DUTIES AND RESPONSIBILITIES</p> <ul> <li>Ensures all district invoices are paid in a timely fashion. </li><li>Reviews each purchase order and invoice to ensure proper paperwork has been completed, approved and attached. </li><li>Initiates purchase orders for all invoices. </li><li>Creates purchase orders out of requisitions from all buildings and Board office. </li><li>Interacts and maintains relationship with vendors. </li><li>Assists district personnel with questions or concerns regarding purchase orders or budget issues. </li><li>Researches and assists district personnel with accounts payables and/or purchasing problems. </li><li>Provides spreadsheet and word processing support to district personnel as needed. </li><li>Oversees the district's accounts receivables process. </li><li>Posts all receipts including student activity records and receipts and athletics receipts. </li><li>Ensures accurate account reconciliation. </li><li>Prepares bank deposits. </li><li>Provides general secretarial duties for the treasurer. </li></ul> <p>OTHER INFORMATION ASSOCIATED WITH THIS POSITION</p> <ul> <li>Ability to communicate effectively with students, parents, colleagues and administration. </li><li>Ability to read and interpret documents such as reference manuals, Board policies and procedures manuals. </li><li>Ability to read and comprehend simple instructions, short correspondence, and memos. </li><li>Ability to write simple correspondence. </li><li>Ability to respond to common inquiries or complaints from students, parents, agencies, teachers or members of the school community. </li><li>Ability to effectively present information to administration, staff, public groups, and/or Board of Education </li><li>Ability to apply knowledge of current research and theory based on school objectives. </li><li>Ability to establish and maintain effective working relationships with students, peers, parents and community. </li><li>Ability to speak clearly and concisely in written or oral communication. </li><li>Ability to use computers where applicable. </li><li>Frequent repetitive hand motion, e.g., computer keyboard, typing, calculator, writing </li><li>Frequent requirement to sit, stand, walk, talk, hear, see, read, speak, reach, stretch with hands and arms, crouch, kneel, and stoop </li><li>The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 50 pounds. </li><li>The noise level in the work environment is usually moderate. </li></ul> <p>SUPERVISORY RESPONSIBILITIES</p> <p>This job has no supervisory responsibilities.</p> <p>REPORTS TO: Treasurer STATUS: Exempt SALARY: Based on training and experience in accordance with the district salary schedule. "Other Duties as Appropriate"</p> <p>This job description is only to be interpreted as a basic guideline of your job responsibilities. As a district we require employees to perform duties as assigned that may not appear on this job description. District personnel will be required to follow the instructions and perform the duties required by their supervisor, appointing authority, or designee.</p> <p>The information contained in this job description is for compliance with the American with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.</p> <p>Approved By: Board of Education Approved Date: 1/22/19</p>