<p>Pittsburg State University is accepting applications for an Administrative Specialist Senior in the Office of Admission to provide administrative support and assistance to support the Office of Admission. This position plays a crucial role in supporting day-to-day functions and includes duties such as maintaining the departmental operating budget, providing high-level customer service, managing and supervising student employees, and assisting with a variety of other administrative duties.</p> <p>Duties and Responsibilities</p> <p>45% -Financial Transactions and Budgets</p> <ul> <li>Maintain and reconcile monthly business procurement card transactions, including submission of reconciliation, travel, and supporting documents to Purchasing Office. </li><li>Assure that purchases are charged to the correct cost centers. </li><li>Assure that paperwork for reimbursement of travel and other expenses is correct and signed, and all required paperwork is received. </li><li>Purchase office supplies and promotional items as needed for the Office of Admission. </li><li>Monitor cost center balances regularly using GUS Cloud to assure department expenses are within budget. </li><li>Initiate work orders to the Facility Operations and follow the process to completion. </li></ul> <p>35% -Administrative Support</p> <ul> <li>Provide administrative support for the Office of Admission by managing schedules, coordinating meetings, preparing reports, and ensuring smooth day-to-day operations. </li><li>Serve as a liaison between Admission and other university departments, communicate ideas, directives, goals, objectives, and priorities for the Office of Admission. </li><li>Assist as needed with Office of Admission events and other recruitment events. This includes completing work orders, food, and supplies as needed. </li><li>Cross-train to support the administrative data function. </li><li>Coordinate the off-campus program for Continuing Studies/Greenbush. </li></ul> <p>15% -Supervising and Hiring</p> <ul> <li>Assist the Director in hiring, training, and supervising student employees. </li><li>Coordinate student employment work schedules. </li></ul> <p>5% -Additional Duties</p> <ul> <li>Other duties as assigned by the Director of Admission. </li></ul> <p>Education and Experience</p> <p>Required Education and Experience at Hire -</p> <ul> <li>High school diploma or equivalent. </li><li>Three years of experience in an office or administrative setting. Education maybe be substituted for experience as determined by the University. </li></ul> <p>Screening Services (Background Checks): Your employment with Pittsburg State University is contingent on a satisfactory criminal background check and sex offender check.</p> <p>Salary Range: Grade 6</p> <p>Job Type: Unclassified</p> <p>Appointment Duration: 12 months</p> <p>Work Schedule: Full Time - Monday through Friday 8:00 a.m. to 4:30 p.m.</p> <p>Application Documents Required*:</p> <ul> <li>Resume </li><li>Cover Letter </li><li>Names and Contact Details for Three (3) Professional References </li><li>Consolidate documents into a maximum of 2 to upload. </li></ul> <p>Open until Filled</p> <p>Search Committee Chair: David Hogard (dhogard@pittstate.edu)</p> <p>Visa Sponsorship is not available for this position.</p> <p>PSU will only accept applications submitted through this process.</p> <p>Pittsburg State University is an Equal Opportunity and Affirmative Action employer. We are committed to creating an inclusive environment for all employees.</p>