<p>GO Riteway's Mission Statement: GO Riteway is committed to providing superior transportation services to students, business travelers, local residents, and tourists. We will accomplish this by focusing on Safety, Integrity, and Teamwork.</p> <p>TITLE: Accounts Payable Specialist</p> <p>LOCATION: 6970 S 6th Street. - Oak Creek, WI</p> <p>REPORTS TO: Accounts Payable Supervisor</p> <p>EMPLOYEE: Full Time</p> <p>KEY RESULT AREAS</p> <ul> <li>Efficiently processes accounts payable. (80%) </li><li>Organizes the daily mail to separate out vendor invoices and statements. </li><li>Scans invoices and electronically distributes them for approval. Monitors approval status and follows up when necessary. </li><li>Codes invoices within the system to charge the proper company, department, and account. </li><li>Reviews all invoices and resolves any discrepancies before processing including verifying them against other transactions to prevent duplicate entry/payment. </li><li>Makes any requested alterations after the coding is reviewed. </li><li>Processes weekly check/ACH runs for timely payment to vendors. Ensures payments are only for invoices with documented approvals from the appropriate level of management. </li><li>Processes rush check/ACH runs throughout the week depending on company needs. </li><li>Performs various other tasks related to Accounts Payable. (20%) </li><li>Handles vendor relations by answering questions and researching any outstanding balances on account. Reviews vendor statements on a weekly basis to ensure invoices are being received and paid. </li><li>Obtains W-9 from all new vendors and assists/completes the annual 1099 process. </li><li>Performs vendor management by notifying the Accounts Payable Supervisor to update addresses, ACH details, and W-9 information within the vendor record. Periodically reviews vendor list for any vendors that should be inactivated within the system. </li><li>Completes accounts payable balance sheet reconciliation by balancing the subledger to the general ledger on a monthly basis. </li><li>Maintains critical vendor spreadsheet to make sure invoices are received and payments submitted to prevent disruptions in service. </li></ul> <p>COMPETENCIES</p> <p>Quality Focus: Pays strong attention to detail, critically reviews data and information, and identifies irregularities to address them appropriately. Identifies areas for potential efficiencies, and makes suggestions for processes improvements.</p> <p>Communicates Effectively: Clearly conveys information to others using good oral, written and listening skills, keeps others updated of changes, and maintains a high level of confidentiality.</p> <p>Customer Focus: Demonstrates a professional demeanor when responding to requests. Projects a positive image of oneself and the organization.</p> <p>Teamwork: Works cooperatively with others providing a high level of customer service to both internal and external customers, and treats others fairly and respectfully. Reprioritizes tasks based on department needs.</p> <p>GENERAL QUALIFICATIONS</p> <ul> <li>Associates Degree in Accounting. </li><li>1-3 years' experience in an accounting environment. </li><li>Basic understanding of accounting concepts and principles. </li><li>Demonstrated skills involving the use of computers and other office equipment; MS Excel, Outlook, and Word desirable. </li></ul> <p>We Go the Extra Mile!</p> <p>EOE of Minorities/Females/Vets/Disability</p> <p>GO Riteway's Mission Statement: GO Riteway is committed to providing superior transportation services to students, business travelers, local residents, and tourists. We will accomplish this by focusing on Safety, Integrity, and Teamwork.</p> <p>POSITION OVERVIEW</p> <p>TITLE: Accounts Receivable Specialist</p> <p>LOCATION: Riteway Bus Service, Inc. - Oak Creek, WI</p> <p>REPORTS TO: Corporate Controller</p> <p>EMPLOYEE: Full Time, Exempt</p> <p>KEY RESULT AREAS</p> <ul> <li> <p>Invoice Management.</p> </li><li> <p>Generate and send school district invoices (e.g. routes, fuel, and charters) based on supporting documentation.</p> </li><li> <p>Review the school bus charter details within the charter system for accuracy, and work with operational staff on questions.</p> </li><li> <p>Follow the credit policy when setting up new customers.</p> </li><li> <p>Payment Processing.</p> </li><li> <p>Record and apply payments in the accounting and/or operational software.</p> </li><li> <p>Monitor customer accounts and resolve discrepancies.</p> </li><li> <p>Cash Collection.</p> </li><li> <p>Follow up on outstanding balances via email and phone.</p> </li><li> <p>Note collection status in AR aging worksheet.</p> </li><li> <p>Engage operational staff for support in collection efforts.</p> </li><li> <p>Process write-off paperwork if an account is deemed uncollectible.</p> </li><li> <p>Other Tasks.</p> </li><li> <p>Reach out to customers to set up with email and ACH.</p> </li><li> <p>Maintain customer records including updating customer information, preventing duplicate accounts and inactivating accounts.</p> </li><li> <p>Complete other projects as requested by the Corporate Controller.</p> </li></ul> <p>COMPETENCIES</p> <ul> <li>Key Attributes: Strong attention to detail, excellent organizational skills, and the ability to multitask effectively. </li><li>Communication: Exceptional written and verbal communication skills. </li><li>Customer Service: Demonstrates a professional demeanor when responding to requests. Projects a positive image of oneself and the organization. </li><li>Teamwork: Works cooperatively with sales, operations, and accounting and treats others fairly and respectfully. Reprioritizes tasks based on department needs. </li></ul> <p>GENERAL QUALIFICATIONS</p> <ul> <li>Education - High school diploma or equivalent; associate or bachelor's degree in accounting, finance, or a related field preferred. </li><li>Experience - Minimum of 1 years' experience in accounts receivable or a similar role. </li><li>Technical Skills - Proficiency in accounting software (e.g. Great Plains) and Microsoft Office Suite, especially Excel. Basic understanding of accounting concepts and principles </li></ul> <p>We Go the Extra Mile!</p> <p>EOE of Minorities/Females/Vets/Disability</p>