<p>Position Summary</p> <p>Participates in the day-to-day execution of the Bank and its subsidiaries Accounts Payable Function and duties adhering to established policies and procedures. Responsible for the timely processing of and payment of invoices. This includes the proper recording of Prepaid Assets and Fixed Assets.</p> <p>Essential Functions</p> <ul> <li>Collect and review invoices, including employee T&E requests, confirming proper documentation and approval before processing </li><li>Code invoices for proper general ledger designation, including fixed asset or prepaid expenses, and ensure proper withholding of any required sales tax </li><li>Montior Accounts Payable email and address any vendor or employee issues within a timely manner </li><li>Print checks and check run detail reports and submit for supervisory review </li><li>Mail invoices and payments </li><li>Filing of all the bills and contracts </li><li>Maintain schedules for processing monthly rent payments and quarterly tax payments on behalf of the bank's individual branches </li><li>Respond to internal and external inquiries regarding invoices including requests by auditors and examiners </li><li>Process and file all applicable sales and use tax reports and remittances in accordance with frequencies established by state law </li><li>Processing of incoming mail </li><li>Manage vendor database in Accounts Payable system including gathering W-9 and ACH information while also coordinating annual 1099 NEC and MISC forms for distribution </li><li>Compile and research outstanding Accounts Payable checks for possible escheatment </li><li>Coordinate the distribution of employee corporate credit card usage for proper documentation and approval </li><li>Perform weekly and monthly general ledger reconcilements as needed </li><li>Monitor and manage Accounts Payable and Employee Expense policies and procedures </li><li>Develop and monitor Key Performance Indicators for AP function </li></ul> <p>Additional Functions</p> <ul> <li>Provide backup to the Wire Transfer function </li><li>Process journal entries as needed </li><li>Organize the Bank's use of UPS Campus Ship and respond to related inquiries </li><li>Reconcile official checks and maintain file of voided checks </li><li>Perform daily reconciliation of accounts payable DDA and GL suspense account </li><li>Provide backup for the purchasing function, including approval of weekly supply orders </li><li>Provide backup for the annual Escheatment of official checks to the appropriate State </li></ul> <p>Education and Experience</p> <ul> <li>Minimum of a High School Diploma </li><li>Minimum of 2 years of Previous Accounts Payable experience required </li><li>Knowledge of State Sales and Use Tax guidelines helpful </li></ul> <p>Licenses and Certifications</p> <ul> <li>N/A </li></ul> <p>Knowledge Requirements</p> <ul> <li>Ability to analyze and interpret vendor invoices and employee expense reports </li><li>Ability to effectively communicate with outside vendors, employees, and auditors </li><li>Ability to write reports, business correspondence and procedures manuals </li><li>Proficient in use of Microsoft Windows, Excel, Outlook and Word </li><li>Strong organization and time management skills are needed in order to handle a high volume of invoices and meet deadlines </li></ul> <p>Physical Requirements</p> <ul> <li>Ability to use standard office equipment such as telephone, computer keyboard, copier, fax, calculator and a typewriter </li><li>Ability to lift and pack boxes up to 15 pounds </li></ul> <p>Working Conditions</p> <ul> <li>Moderate sound as in business office with office machines, computers, and people traffic. </li></ul> <p>Compliance</p> <ul> <li>It is the responsibility of each bank staff member and of management to adhere to policies and procedures designed to implement compliance with the laws and regulations to which the bank is subject. Each bank staff and management member shall be accountable for understanding how compliance with laws and regulations affects the performance of their day-to-day duties, for completing compliance training as assigned and for carrying out those duties in a manner to achieve compliance with those laws and regulations. </li></ul> <p>All qualified applicants will receive consideration for employment without regard to race, color, age, religion, gender, sexual orientation, gender identity, national origin, protected veteran status or disability.</p> <p>This job description is not an employment agreement or contract, implied or otherwise. Unity Bank maintains "at will" employment.</p> <p>This document describes the position currently available. It is intended to convey information essential to understanding the scope of the position and is not an exhaustive list of skills, efforts, duties, responsibilities, or working conditions associated with it. Unity Bank reserves the right to modify duties or job descriptions at any time. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities at any time. Individuals may perform other duties as assigned, including work in other functional areas to cover absences or relief, to equalize peak work periods, or otherwise balance the workload.</p> <p>Unity Bank is committed to the principles of equal employment opportunity and prohibits discrimination in hiring, promotion and terms and conditions of employment on the basis of race, creed, color, national origin/nationality, ancestry, religion/religious practices or observances, age, sex, gender identity or expression, affectional or sexual orientation, marital status, civil union status, domestic partnership status, disability or perceived disability, atypical hereditary cellular or blood trait, genetic information, and status as a veteran or disabled veteran of, or liability for service in, the Armed Forces of the United States.</p> <p>Unity Bank commits to making reasonable accommodation to the known physical or mental limitations of qualified individuals with disabilities and qualified disabled veterans provided the individual is able to perform the essential functions of the job, unless such accommodation would impose an undue hardship upon Unity Bank. A qualified employee or job applicant with a disability may request a reasonable accommodation by contacting Unity Bank's human resources department.</p>