<p>We are looking for a highly proactive, tech-forward, and emotionally intelligent Executive Assistant to support multiple C-level executives across IPG Photonics. This role is essential to driving operational excellence by anticipating needs, streamlining workflows, and enabling executive productivity through strategic, high-impact administrative support. The ideal candidate is a resourceful problem-solver, a clear and confident communicator, and a continuous learner who embraces technology to stay ahead in a dynamic, fast-paced environment. Success in this role requires exceptional organizational skills, sound judgment, and the ability to manage competing priorities across departments, stakeholders, and time zones.</p> <p>Key Responsibilities:</p> <p>Executive Support & Calendar Management</p> <ul> <li>Provide high-level administrative support to multiple C-suite leaders. </li><li>Manage complex calendars, prioritize meetings, and resolve scheduling conflicts across global time zones. </li><li>Coordinate domestic and international travel, logistics, and expense reporting. </li></ul> <p>Proactive Planning & Anticipation</p> <ul> <li>Anticipate executive needs and prepare materials, data, or context in advance of meetings and decisions. </li><li>Identify potential issues before they arise and offer thoughtful, strategic solutions. </li><li>Maintain a forward-looking view of priorities, deadlines, and deliverables. </li></ul> <p>Communication & Stakeholder Management</p> <ul> <li>Serve as a liaison between executives and internal/external stakeholders, including board members, partners, and cross-functional teams. </li><li>Draft, edit, and manage executive-level communications with clarity, professionalism, and discretion. </li></ul> <p>Technology & AI Integration</p> <ul> <li>Leverage AI tools and productivity platforms to streamline workflows, automate routine tasks, and enhance decision-making. </li><li>Stay current with emerging technologies and recommend tools that improve executive and team efficiency. </li><li>Use data tools (e.g., Excel, dashboards, AI assistants) to support reporting, analysis, and presentation development. </li></ul> <p>Project & Operations Coordination</p> <ul> <li>Track key initiatives, follow up on action items, and ensure timely execution of deliverables. </li><li>Support the preparation of presentations, reports, and briefing materials for internal and external meetings. </li><li>Assist with office operations, vendor coordination, and event logistics as needed. </li></ul> <p>Culture & Team Engagement</p> <ul> <li>Partner with HR and leadership to support onboarding, team-building events, and company-wide initiatives. </li><li>Help foster a positive, inclusive, and high-performance culture through thoughtful coordination and communication. </li></ul> <p>Qualifications:</p> <ul> <li>Education: Bachelor's degree required; preferred in Business Administration, Communications, or a related field. </li><li>Experience: </li><li>8-12+ years of experience supporting senior executives (C-level or equivalent). </li><li>Experience in a global public company, technology, manufacturing or high-growth industrial environment required. </li><li>Technical Proficiency: </li><li>Advanced skills in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). </li><li>Proficiency with collaboration tools (Teams, Zoom, DocuSign, cloud platforms). </li><li>Experience using or implementing AI tools (e.g., scheduling assistants, automation platforms, generative AI) is a strong plus. </li></ul> <p>Key Attributes:</p> <ul> <li>Proactive & Solutions-Oriented: Anticipates needs, takes initiative, and approaches challenges with creativity, urgency, and a problem-solving mindset. </li><li>Exceptional Communicator: Demonstrates strong written and verbal communication skills; interacts confidently and professionally across all levels. </li><li>Emotionally Intelligent & Discreet: Handles sensitive information with integrity, empathy, and sound judgment. </li></ul>