<p>Description</p> <p>The Business Office Manager will manage all aspects of student financial accounting, and maintaining treasury balances while maintaining a professional and orderly business office.</p> <p>Supervision Received:</p> <p>Directly reports to the Controller.</p> <p>Supervision Exercised:</p> <p>Supervises the Accounts Payable Associate.</p> <p>Essential Duties & Responsibilities:</p> <ul> <li>Manages the overall operations of student financial services, billing and receivables, and cashiering functions of the university. </li><li>Prepares daily Institutional deposit and accurately posts funds throughout ledger. </li><li>Provides direction and leadership in financial management, department budget preparation and fiscal management; ensures compliance with university, state, and federal regulations and standard accounting procedures. </li><li>Process the Parent Plus Loans given by Financial Aid prior to student refunds being processed as well as other financial aid. </li><li>Reviews, approves and reconciles the application of approved financial aid and financial aid refund direct deposits. </li><li>Set up the daily process which accurately determines the student's bill. </li><li>Supervises staff in the resolution of accounts receivable issues. Reviews analyses of students' account activity. Reviews and posts adjustments as necessary; calculates and writes entry for allowance for doubtful accounts. </li><li>Directs the monthly accounts receivable closing and ensures distribution of statements and reports. </li><li>Responsible for working with the collection agency on depositing checks and/or preparing requisitions as appropriate for each month. </li><li>Reconciles monthly bank statements. </li><li>Communicates with various vendors, contractors and service providers to address billing concerns, resolve discrepancies, and for general account management. </li><li>Assists with generation of invoices and checks and direct deposits for payment in a timely manner. </li><li>Preparation of annual 1098's and 1099's. </li><li>Assists students/parents with navigating the student portal for online payments during student orientations. </li><li>Maintains and trains on Touch Net Student Payment system and Market Place Fundraising system for Student Organizations or Departments. </li><li>Interacts with external auditors, participates in auditing projects, or provides information and access to accounting records as required. </li><li>Other related duties as assigned by the Controller. </li></ul> <p>Requirements</p> <p>Desired Qualifications:</p> <p>Education and Experience:</p> <ul> <li>Bachelor's degree in accounting, business management, finance, or related field; </li><li>Two to three years progressively responsible experience; and / or, </li><li>Prior experience with Banner Integrated Software System. </li></ul> <p>Necessary Knowledge, Skills, and Abilities:</p> <ul> <li>Expertise in student information systems or other related payment systems. </li><li>Extensive knowledge of computers and electronic data processing, including spreadsheets and word processing; Skill in operation of office equipment. </li><li>Ability to gather, analyze and interpret data. </li><li>Ability to communicate in a clear and concise manner both verbally and in writing. </li><li>Knowledge of University financial processes and policies. Ability to maintain level of confidentiality with regards to sensitive data and records. </li><li>Ability to create and maintain working relationships with other faculty, staff and students. </li><li>Ability to exercise sound independent judgment when answering questions and direct to appropriate supervisor if necessary. </li><li>Ability to understand and follow through with multi-directional tasks. </li><li>Must possess a high level of accuracy and be detail oriented. </li><li>Excellent interpersonal, problem-solving and organizational skills. </li><li>Ability to learn new software and technologies quickly. </li><li>Knowledge of basic accounting skills; knowledge of Federal grant accounting standards is a plus. </li></ul> <p>Tools & Equipment Used: Knowledge of operation and use of various office equipment including, but not limited to: personal computer, including spreadsheet and word processing software, adding machine, fax machine, copier, telephone, scanner, and printers.</p> <p>Physical Demands: While performing the duties of this job, the employee is frequently required to use arms, hands and fingers to operate and manipulate equipment generally found in an office setting. The employee may be frequently required to walk, sit, stand, talk, and hear. The employee must frequently lift and/or move up to ten (10) pounds and occasionally lift and/or move more than twenty-five (25) pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Mental demands include occasional varied degrees of occasional stress while performing job duties.</p> <p>Work Environment: While performing the duties of this job, the employee frequently works in an office setting. The noise level in the work environment is moderately quiet.</p>