<p>PROJECT ASSISTANT</p> <p>Position: Full-Time | Monday-Friday | 8:00 AM-5:00 PM| Madison Branch - In Office</p> <p>Required Education: High School Diploma or GED</p> <p>Benefits: Health, Dental, Vision, Life Insurance, Long-Term/Short-Term Disability, Accident Insurance, Critical Illness Insurance, ID Theft Protection, 401(k) Plan with Company Match</p> <p>Position Overview</p> <p>The Project Assistant provides essential support to the project management team by coordinating administrative tasks, maintaining project documentation, and assisting with pricing, scheduling, and communication needs. This role ensures Division 8 project workflows are organized, efficient, and accurate. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced environment.</p> <p>Duties & Responsibilities</p> <ul> <li> <p>Review pricing requests (including narratives, plans, and specifications) and provide the project management team with a consolidated list of changes.</p> </li><li> <p>Draft and send project welcome emails to customers within the time frame established by the Project Manager.</p> </li><li> <p>Review meeting minutes and schedule updates from the General Contractor, communicating any changes to the project management team.</p> </li><li> <p>Monitor email frequently throughout the day to stay current and prevent delays in communication.</p> </li><li> <p>Submit hardware packaging requests for all new projects within the time frame outlined by the Project Manager.</p> </li><li> <p>Review and properly save returned shop drawings, providing the project management team with detailed lists of changes and open items.</p> </li><li> <p>Review the team's project timeline regularly, communicating upcoming quote expiration dates, deadlines, required deliverables, and any potential risks.</p> </li><li> <p>Perform general administrative tasks as needed to support the project management team.</p> </li></ul> <p>Minimum Qualifications</p> <ul> <li> <p>High School Diploma or equivalent</p> </li><li> <p>Proficiency with computer software and administrative tools</p> </li><li> <p>Strong organizational skills with the ability to multitask and prioritize</p> </li><li> <p>Exceptional accuracy and attention to detail</p> </li><li> <p>Strong work ethic, sense of urgency, and ability to meet strict deadlines</p> </li><li> <p>Excellent interpersonal and communication skills</p> </li></ul>