<p>Job Summary</p> <p>Prepare payroll for the district, including related reports and deposits. Work under close supervision to ensure accurate and timely preparation of payroll records by following prescribed procedures and regulations.</p> <p>Reports to: Chief Financial Officer</p> <p>Supervises: none</p> <p>Pay Grade: 12 Month</p> <p>Qualifications:</p> <ul> <li>Knowledge of basic accounting procedures </li><li>Ability to maintain accurate and auditable records </li><li>Ability to use calculator (10-key by touch) </li><li>Ability to use personal computer and software to create spreadsheets, databases, and word processing documents </li><li>Proficiency in typing (50 wpm), keyboarding and file maintenance </li><li>Ability to work with numbers in accurate and rapid manner to meet established deadlines </li><li>Ability to communicate effectively </li><li>Ability to pass district administered skills test </li></ul> <p>Major Responsibilities and Duties:</p> <p>Payroll Accounting:</p> <ul> <li>Prepares all payrolls bi-weekly and special payrolls </li><li>Prepares payroll checks for all employees and distributes to campuses and departments </li><li>Balances payroll earnings and deductions; makes related transfers of funds and deposits </li><li>Receives and audits time sheets for all district employees </li></ul> <p>Data Entry:</p> <ul> <li>Prepares and submits payroll reports and forms including those required by IRS, Public Schools/Education Retirement System, Federal Insurance Contributors' Act (FICA), and Workers' Compensation Commission </li><li>Prepares and posts all payroll changes including payroll deductions, salary changes, termination, and new employee information </li></ul> <p>Records and Reports:</p> <ul> <li>Maintains physical and computerized files including payroll records, absent-from-duty reports, and service records </li></ul> <p>Other:</p> <ul> <li>Communicates with Human Resources, campus secretaries, and employees to ensure accuracy of information reported; resolves payroll problems and inquiries </li><li>Responds to requests from financial institutions regarding verification of employment </li><li>Maintains confidentiality of information </li></ul> <p>Ability to:</p> <ul> <li>Understand, interpret, and apply pertinent laws, rules, regulations, and procedures </li><li>Organize files and keep accurate records </li><li>Work effectively with employees, students and the public </li><li>Address large groups of students, parents, community members, and administrators </li><li>Communicate effectively orally and in writing </li><li>Ability to speak, read, and write in a language other than English may be required for some positions. </li></ul> <p>POSITION REQUIREMENTS:</p> <p>EDUCATION:</p> <ul> <li>High School Diploma or equivalent </li><li>Three years payroll accounting experience </li></ul> <p>The information contained in this job description is for compliance with the Americans with Disabilities Act (ADA) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.</p>