<p>This is a Civil Service position.- Please note that only a Permanent city employee serving in the title may apply. Please indicate on your cover letter that you have a permanent Administrative Staff Analyst title -or reachable on the Administrative Staff Analyst list; otherwise you will not considered for an interview.</p> <p>The New York City Department of Environmental Protection (DEP) protects public health and the environment by supplying clean drinking water, collecting, and treating wastewater, and reducing air, noise, and hazardous materials pollution. DEP is the largest combined municipal water and wastewater utility in the country, with nearly 6,000 employees. We deliver 1.1 billion gallons of high-quality drinking water per day to 8.5 million New York City residents and more than 1 million people in Upstate New York, and we collect and treat an average of 1.3 billion gallons of wastewater per day.</p> <p>The Agency Chief Contracting Office ACCO is responsible for managing all agency procurement and payment activity in accordance with all applicable city and state laws and regulations including General Municipal Law, City Charter, local laws such as LL1 for MWBE, Procurement Policy Board Rules and NYC Comptroller Directives. ACCO works cooperatively with DEP's bureaus in support of their operational and programmatic needs including procurement of capital construction and related professional services (design, engineering, and construction management services), maintenance and repair contracts, and a wide array of supply and standard service contracts. In addition, ACCO staff manages agency compliance with vendor performance evaluations, MWBE participation goals, opportunities and requirements, prevailing wage, labor law compliance and vendor management. ACCO processes hundreds of both large and small contracts and thousands of payment transactions procuring about $2 billion in contracts annually. The ACCO consists of ten (10) organizational groups: Competitive Sealed Bids, Procurement Administration, Technology Development & Innovation, Contract Administration, Contract Compliance and Opportunities, Purchasing Management, Payments & Accounting, Negotiations and Contract Review, Large Contract Payments, and the Process Optimization & Change Management group.</p> <p>The Large Contract Payment (LCP) Unit processes all capital and expense-funded payments greater than $250,000, covering construction, design, and professional services contracts. The unit handles approximately 3,800 payments annually, totaling over $1.1 billion. The unit ensures timely and compliant payments in accordance with NYC's Prompt Payment Rules and Comptroller's Directives.</p> <p>Reporting to the Senior Director of Accounts Payable, the Administrative Staff Analyst will lead the LCP Unit. This role oversees a team of eleven who review and process large contract invoices for regulatory compliance and funding availability. Responsibilities include ensuring timely submissions from internal bureaus, assisting in the development of standard operating procedures and performance metrics, and supporting the unit's adherence to prompt payment regulations.</p> <p>Job duties and responsibilities are outlined below:</p> <p>. Manage daily operations and direct staff activity to ensure accuracy of payment details in adherence to Comptroller Directives, City policies, and contract terms and conditions.</p> <p>. Oversee the implementation, auditing and processing of large payments in Procurement Accounting and Tracking (PACT) system, PASSPort and the City's Financial Management System (FMS/3) for payment vouchers. s</p> <p>. Provide excellent customer service; communicate, coordinate, and resolve payment issues with vendors and other stakeholders.</p> <p>. Utilize data and dashboards to manage timeliness and communicate performance metrics to team.</p> <p>. Prepare accruals as part of the Year-End-Closing and process the clearing of accruals throughout the fiscal year.</p> <p>. Reconciliation of retainage accounts in coordination with the NYC Comptroller office on all applicable Capital and Expense contracts.</p> <p>. Analyze and reconcile payment warrant process, review financial records and supporting documentation for accuracy and completeness; coordinate with payment staff and vendors to initiate</p> <p>corrective actions.</p> <p>. Ensure proper filing, maintenance, and retention of the payment records and contract documents.</p> <p>ADMINISTRATIVE STAFF ANALYST ( - 1002D</p> <p>Minimum Qualifications</p> <ol> <li> <p>A master's degree from an accredited college in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a closely related field, and two years of satisfactory full-time professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management; or in a related area. 18 months of this experience must have been in an executive, managerial, administrative or supervisory capacity. Supervision must have included supervising staff performing professional work in the areas described above; or</p> </li><li> <p>A baccalaureate degree from an accredited college and four years of professional experience in the areas described in "1" above, including the 18 months of executive, managerial, administrative or supervisory experience, as described in "1" above.</p> </li></ol> <p>Preferred Skills</p> <p>. .The ability to visualize, articulate, and solve both complex and uncomplicated problems and concepts and make decisions that make sense based on all available information. .Strong knowledge of general accounting and payment principles, with proven ability to allocate resources, forecast payments, and develop effective planning to maintain the organization's fiscal stability. .Driving the payment process by coordinating, implementing and managing projects to a successful conclusion. Establishing accountability, timelines and goals. Computer Skills and Knowledge: -Microsoft Office Suite (Word, Excel, PowerPoint) - Financial Management System (FMS/3) -PASSport -sPACT -Procurement Accounting and Contract Tracking (PACT) system -Knowledge of the NYC Procurement Policy Board rules, NY City Charter and NYC Comptroller Directives Abilities Required: a. Ability to write and edit professional correspondence and reports b. Proficiency in data collection and analysis c. Ability to manage and prioritize multiple tasks in a high-volume environment d. Attention to detail in reviewing invoices and compliance documentation</p> <p>55a Program</p> <p>This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.</p> <p>Public Service Loan Forgiveness</p> <p>As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website at https://studentaid.gov/pslf/.</p> <p>Residency Requirement</p> <p>New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.</p> <p>Additional Information</p> <p>The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.</p>