<p>The Executive Administrator and Process Manager provides high-level administrative support to executive leadership while driving the creation and maintenance of standardized documentation and operational processes across the business. This role enhances organizational transparency, strengthens communication, and ensures that information flows efficiently between teams and leadership. By streamlining workflows, managing key administrative functions, and supporting day-to-day business priorities, the Executive Administrator and Process Manager helps leaders make informed decisions, improves operational consistency, and contributes to a well-organized, high-performing organization</p> <p>Job Location: 1220 Washington St, West Newton, MA 02465</p> <p>Duties & Responsibilities</p> <ul> <li>Implement and oversee standardized documentation processes to improve transparency and minimize compliance risks. </li><li>Work cross-functionally with legal and finance teams to align regulatory processes with business objectives. Design and implement workflow automation strategies to improve operational efficiency in approval tracking and regulatory documentation. </li><li>Develop and maintain structured approval workflows, ensuring consistency and compliance across executive processes. </li><li>Identify inefficiencies and proactively implement process improvements to enhance documentation accuracy and reduce operational delays. </li><li>Oversee and manage business-critical projects, ensuring regulatory and operational alignment. </li><li>Develop and enforce standardized operational procedures that support organizational growth and compliance readiness. </li><li>Collaborate with cross-functional teams to ensure process integration across legal, finance, and executive operations. </li><li>Serve as a liaison between corporate leadership, compliance teams, and business operations, ensuring regulatory alignment and seamless communication. </li><li>Lead cross-departmental initiatives, unifying business functions, and ensuring adherence to internal policies and external regulations. </li><li>Provide executive-level support in tracking regulatory deadlines, managing governance approvals, and ensuring policy compliance. </li><li>Utilize workflow automation tools to track approval timelines, analyze documentation efficiency, and provide data-driven insights. </li><li>Develop audit-ready reporting structures, ensuring real-time compliance tracking, and proactive risk mitigation. Present compliance and operational efficiency metrics to senior leadership and cross-functional teams. </li></ul> <p>Qualifications (Education & Experience)</p> <p>Qualifications include:</p> <ul> <li>Education: Bachelor's degree or foreign equivalent in business administration, communications, marketing or a related field. </li><li>Must have 2 years of experience in job offered or related position. </li><li>Must have 2 years' experience in the following: </li><li>2 years' experience with Microsoft Office including Excel, Word, PowerPoint, Access, and Outlook. </li><li>Asana, Scout RFP workday sourcing tool, and DocuSign </li><li>Developing audit-ready documentation frameworks and standardized workflows that enhance regulatory transparency and reduce compliance risks in corporate governance, financial compliance, and cross-functional operational approvals across highly regulated environments. </li><li>Leading workflow automation, approval tracking, and documentation management to streamline cross-functional processes, ensuring operational efficiency, compliance, and seamless collaboration between legal, finance, and executive leadership teams. </li><li>Driving process standardization and operational restructuring by implementing structured workflows and policy recommendations that align with corporate best practices and regulatory requirements. </li><li>Translating complex regulatory and operational requirements into scalable, efficient workflows, ensuring strategic alignment between corporate leadership, compliance teams, and business operations while enhancing governance oversight. </li></ul> <p>Working Conditions</p> <ul> <li>Required travel - 10% travel to St. Louis office or other areas as needed. Mainly local travel within the Boston area as needed. </li></ul> <p>Physical Requirements</p> <ul> <li>While performing this job, the incumbent is regularly required to stand, sit, talk, hear & use hands and fingers to operate keyboards. </li></ul> <p>Additional Description :</p> <p>Competitive Pay 117,978 annually.</p>