<p>Pacific University achieves excellence and distinction by investing in exceptional people to think, care, create, and pursue justice in our world. We embrace discovery in a close and nurturing environment that leads to genuine transformation. Our community is diverse, sustainable, and dedicated to discovery and excellence in teaching, scholarship, and practice.</p> <p>At Pacific University, we thrive in an extraordinary environment, surrounded by the beauty of the great Pacific Northwest, with campus locations in Forest Grove and Hillsboro. We humbly acknowledge and thank the original caretakers of the lands on which we live, work, teach, and acquire and share knowledge.</p> <p>Salary Range: $45,000- 50,000</p> <p>Reports to: Director, Student Engagement & Inclusion</p> <p>Application Deadline: Candidates are encouraged to apply by Sunday, May 3 for priority consideration. The position will remain open until filled. The anticipated start date for this position is July 1, 2026.</p> <p>Enrollment Management & Student Affairs at Pacific University is dedicated to fostering student development in support of a more just, sustainable, and caring world. Guided by our core values-equity and inclusion, care, community, and learning-we center holistic student wellbeing, cultivate a sense of belonging, and champion equitable practices. As part of this area, the Student Engagement & Inclusion is committed to continuous growth, collaboration, and innovation in service of our students and campus community.</p> <p>GENERAL DESCRIPTION OF POSITION</p> <p>The Coordinator of Student Engagement, Operations provides operational leadership and coordination for student engagement programs, services, and facilities. This position administers key engagement systems and processes, including communications, digital platforms, event logistics, space coordination, and program data. Reporting to the Director of Student Engagement & Inclusion, the Coordinator supervises student employees and serves as a primary administrator for engagement operations, ensuring efficient processes, accurate records, and coordinated services that support a vibrant and well-organized student experience.</p> <p>ESSENTIAL FUNCTIONS/ MAJOR RESPONSIBILITIES</p> <p>Operational Coordination and Administrative Support</p> <ul> <li>Coordinate day-to-day operations for the Student Engagement & Inclusion area, including logistical planning, purchasing, supply management, and administrative processes. </li><li>Serve as a primary operational contact for students, staff, and campus partners, interpreting procedures and providing timely guidance on engagement processes. </li><li>Coordinate vendor relationships, contracts, and purchasing processes in collaboration with the Director and Assistant Directors. </li><li>Coordinate logistics for orientation programs, major campus events, and engagement initiatives. </li><li>Oversee shared office email inbox workflows and general communications, as assigned. </li></ul> <p>Engagement Technology and Systems Administration</p> <ul> <li>Serve as the primary administrator for the student engagement platform, including user permissions, organization records, event registration, and data maintenance. </li><li>Maintain accurate and up-to-date records for student organizations, programs, and engagement activities. </li><li>Coordinate event calendars, registration systems, and digital engagement tools to support student participation and program visibility. </li><li>Manage campus digital signage related to student engagement, ensuring timely, accurate, and effective promotion of events and initiatives. </li></ul> <p>Event, Space, and Scheduling Coordination</p> <ul> <li>Serve as an administrative user for the campus scheduling system, coordinating event and space reservations for student engagement programs and student organizations. </li><li>Advise student organizations in making timely and purposeful space and equipment reservation requests. </li><li>Coordinate communication with campus event partners regarding space usage, scheduling priorities, and logistical needs. </li><li>Provide logistical support for campus events, including occasional audio-visual setup and coordination with facilities or technology staff. </li></ul> <p>Student Employee Supervision and Coordination</p> <ul> <li>Recruit, hire, train, schedule, and supervise student employees for the engagement office. </li><li>Coordinate onboarding, timekeeping, and performance feedback for student staff. </li><li>Develop training materials and operational procedures to ensure consistent service and continuity across student employee roles. </li></ul> <p>Budget, Data, and Assessment Support</p> <ul> <li>Coordinate budget tracking, purchasing, and financial processes for student engagement programs and initiatives. </li><li>Administer campus student Boxer Card benefit programs, including tracking usage, processing invoices, and coordinating passes with external partners. </li><li>Collect, analyze, and maintain program data, including attendance counts and participation metrics, to support assessment and reporting. </li><li>Coordinate preparation of reports, program evaluations, and annual assessment materials. </li></ul> <p>Space Stewardship and Facilities Coordination</p> <ul> <li>Coordinate access and operational readiness for engagement-related spaces, including the University Center, Transfer Lounge, Veteran's Lounge, Center for Gender Equity, Student Multicultural Center, and other assigned areas, with adjustments as programs and student needs evolve. </li><li>Work with campus partners to ensure spaces are functional, welcoming, and ready for programs, events, and daily student use. </li><li>Develop and maintain procedures for shared spaces and operational guidelines. </li></ul> <p>Cross-Unit Collaboration and Support</p> <ul> <li>Contribute to the planning, coordination, and implementation of signature departmental events, including orientations, annual traditions, and other major campus engagement initiatives. </li><li>Actively promote and participate in cross-unit collaboration and cross-training among department and division staff, ensuring coordinated service delivery and shared expertise for campus-wide student programs. </li><li>Serve on or coordinate task forces, committees, and cross-campus working groups related to student engagement, events, leadership development, and student activities, as assigned. </li><li>Coordinate operational support for engagement initiatives across the division. </li></ul> <p>SECONDARY FUNCTIONS</p> <ul> <li>Participate in Student Affairs after-hours on-call rotation as scheduled. </li><li>Provide ongoing guidance or intervention to students in specific cases as directed by supervisor, or through the Care Team (the university's behavioral intervention team) or campus climate processes. </li><li>Serve on university and divisional committees, task forces, and hiring committees as needed. </li><li>Provide timely and accurate reports and information as requested. </li><li>Contribute to divisional strategic planning, staff training, and professional development initiatives. </li><li>Provide backup support to Student Affairs colleagues as needed. </li><li>Identify and implement innovative practices to enhance the student experience. </li><li>Perform other related duties as assigned. </li></ul> <p>JOB SCOPE:</p> <p>The Coordinator of Student Engagement, Operations performs duties with a moderate level of professional autonomy, operating within university policies and reporting to the Director of Student Engagement & Inclusion. The position is responsible for coordinating the day-to-day operations of student engagement systems, communications, spaces, and administrative processes. The Coordinator exercises independent judgment in administering engagement platforms, interpreting procedures, and determining operational priorities. Decisions have operational and service-delivery implications and are made independently within established guidelines or in consultation with the Director, as appropriate. The Coordinator is expected to manage multiple projects simultaneously, administer complex systems, supervise student employees, and collaborate across the division and university to ensure efficient operations and effective support for student engagement initiatives.</p> <p>SUPERVISOR RESPONSIBILITY</p> <p>Supervises Support-Level Staff: This position supervises several support-level student workers, interns, and/or graduate assistant roles, and is responsible for scheduling, task delegation, and evaluating performance.</p>