<p>Benefits:</p> <ul> <li>Dental insurance </li><li>Health insurance </li><li>Paid time off </li><li>Vision insurance </li></ul> <p>Position Summary:</p> <p>Responsible for supporting the Office Manager and project managers. Performs standard administrative functions, coordinates project activities, manages schedules, and ensures project deliverables are completed on time and within budget.</p> <p>Essential Functions:</p> <ul> <li>Project/Service Job Setup in COINS </li><li>Project Record Keeping and Data Entry </li><li>Notice to Owners </li><li>Purchase Orders </li><li>Budget Entry </li><li>Billing </li><li>Handle all secretarial duties including, but not limited to, faxes, distributing e-mails, answer phones, and schedule and coordinate meetings. </li></ul> <p>Additional Job-Related Duties:</p> <ul> <li>Comply with federal and state law, regulations, and all Company rules. </li><li>Participate in online and in-person training and other educational opportunities to develop knowledge, skills, and abilities. </li><li>Service Order and Project Billing </li><li>Obtain and Manage Requirements for Payment from Clients </li><li>Track receivables and assist in collections. </li><li>Any other job-related activities requested by immediate supervisor. </li></ul> <p>Education/Experience Requirements:</p> <ul> <li>High school diploma or equivalent required. Associate or Bachelor's degree preferred. </li><li>Minimum of two years' experience in the secretarial field preferred. </li></ul> <p>Physical Requirements:</p> <ul> <li>This position requires long hours sitting and using office equipment, including telephones and computers and may also require some light lifting of files and materials and carrying checks, mail, and other documentation to different departments from time to time. </li><li>The position may also involve some repetitive motions of the hands, wrists, and elbows. </li><li>This position is normally performed in an office or jobsite office work environment, which does not subject the employee to the elements. The noise level in the work environment is usually moderately quiet. </li></ul> <p>We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.</p> <p>The vision of W. W. Gay is to be a leader in our industry and our community through an unrivaled commitment to our craft and our people. We have been an iconic part of the Jacksonville community since 1962. For nearly 60 years, we have provided innovative solutions for our clients - big and small - throughout Florida and the Southeast. From the days of hand-drawn blueprints to our now wholly paperless plans, we've seen a lot of changes throughout the years. As we look toward the times ahead, we continue to build upon our foundation of authenticity and trustworthiness.</p> <p>Our commitment is not exclusive to our clients. We are passionate about our people - after all, they are the best in the business and the stewards of our success on and off the clock - and we are dedicated to creating opportunities inside of our organization to promote and advance their careers. Equally important is our involvement in the communities we call home. From sponsoring t-ball teams to corporate events, we strive to be a presence for good here in the River City and beyond.</p> <p>As technology changes, so do we. And as we evolve, we'll continue to serve our clients with the transparency they've come to know and trust. We know that every job is unique, but our commitment to doing things right remains the same. We hire and train the highest skilled workforce, ensuring each job is done correctly, the first time. With our legacy of proven results, we will always go above and beyond to meet our clients' needs.</p> <p>We look forward to serving you as we cherish our history and embrace the future.</p>