<p>Job Title: Administrative Support Specialist - Training Unit</p> <p>Location: New York, NY (Lower Manhattan - Battery Park)</p> <p>Duration: 6 Month contract - W2 Only</p> <p>Pay rate: $27-32/hr (depending on experience)</p> <p>Type: Full-Time, 9am-5pm, Mon-Fri</p> <p>About the Role:</p> <p>We are seeking a detail-oriented and organized Administrative Support Specialist to assist our Training Unit. This role provides essential administrative support, manages training records, and ensures smooth communication across departments.</p> <p>Key Responsibilities</p> <ul> <li>Utilize various IT applications including Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) </li><li>Draft, format, and distribute correspondence and reports </li><li>Maintain paper and electronic filing systems, spreadsheets, and databases (SLMS, DFS Designations, Fed Provider) </li><li>Create and manage SLMS courses and classes; track attendance and certificates </li><li>Answer phone calls, transfer messages, and greet visitors; manage visitor entries in building security system </li><li>Operate office equipment (printers, scanners, copiers) and coordinate repairs as needed </li><li>Manage Training Unit correspondence, mail, and shared email accounts </li><li>Schedule and confirm meetings, appointments, and training sessions; maintain related SLMS records </li><li>Coordinate use of training rooms and equipment; liaise with Office Services and IT Helpdesk </li><li>Conduct information searches online and support special projects or committees </li><li>Perform additional administrative duties as assigned </li></ul> <p>Required Qualifications:</p> <ul> <li>Bachelor Degree OR HS Diploma and 2 years of relevant experience </li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) </li><li>Must be well versed in Excel including Bar Graphs and Pivot Tables </li><li>Strong organizational and communication skills </li><li>Experience with virtual meeting platforms (Webex, Teams, Adobe Connect, etc.) </li><li>Ability to manage multiple tasks and deadlines effectively </li></ul> <p>Datrose is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race. Religion, color, national origin, sexual orientation, gender identity, pregnancy, status as a parent, age, protected veteran status, family medical history or genetic information, political affiliation, status as a qualified individual with disability, or other non-merit-based factors.</p> <p>Authorization to work in the U.S. is a precondition of employment. Datrose does not sponsor employment visas.</p>