<p>Bookmark this Posting Print Preview | Apply for this Job</p> <p>Announcement</p> <p>Details</p> <p>Open Date 08/19/2025 Requisition Number PRN42865B Job Title PS Administrative Assistant Working Title PS Administrative Assistant Job Grade D FLSA Code Nonexempt Patient Sensitive Job Code? Yes Standard Hours per Week 20 Full Time or Part Time? Part Time Shift Day Work Schedule Summary</p> <p>Monday through Friday, between the hours of 8:00am to 5:00pm. Flexible with consideration of business needs.</p> <p>VP Area U of U Health - Academics Department 00933 - OB/GYN Clinical Location Campus City Salt Lake City, UT Type of Recruitment External Posting Pay Rate Range 15.19 to 26.73 Close Date 10/20/2025 Priority Review Date (Note - Posting may close at any time) Job Summary</p> <p>Provides complex administrative support for the Division of Family Planning, part of the Department of Obstetrics and Gynecology. Coordinates and oversees the work of support staff.</p> <p>Responsibilities</p> <p>Essential Functions</p> <ul> <li>Respond to provider emails and phone calls. </li><li>Manage provider schedules in Qgenda. Including: make adjustments to Qgenda schedules pertaining to clinic schedules, call schedules, service schedules, vacation time, sick calls, etc. and pull Qgenda reports as needed. </li><li>Coordinate and attend division meetings, trainings, etc. and take meeting minutes when needed. </li><li>Answer messages from the call center, admin team, and other staff members in a timely manner. </li><li>P-Card purchasing for the division for meals, gifts, parties/celebrations/retreats. </li><li>Travel/conference coordination. </li><li>Provider calendar management. </li><li>Division chief administrative support. </li><li>Family Planning RightFax support. </li><li>Updating provider CV's. </li><li>Support the Family Planning Admin pool in Epic. </li></ul> <p>This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.</p> <p>Team Culture</p> <ul> <li>Supports an inclusive, transparent and supportive work environment </li><li>Reliable, displays a positive attitude, does not engage in gossip, supports the team and is flexible </li><li>Communicates problems, issues and frustrations to supervisor and OB/WCSL Leadership </li></ul> <p>University of Utah Health Benefits Package</p> <p>University of Utah Health is proud to offer a generous benefits package! Our healthcare plans include medical and dental coverage, prescriptions, basic vision coverage, and behavior health benefits. Employees are eligible for a discount of up to $25 per month on their premiums for participating in our Well-U Wellness Program. Our retirement plan includes automatic enrollment into our University-funded 401(a) plan with a contribution rate of 14.2%! Additional benefits include half-off tuition for employees, their spouses, and their dependent children, University-provided Part I life insurance, and discounts through many retail vendors who have teamed up with the University. Visit our Benefits website for more information at www.hr.utah.edu/benefits.</p> <p>Work Environment and Level of Frequency typically required</p> <ul> <li>Nearly Continuously: Office environment </li></ul> <p>Physical Requirements and Level of Frequency that may be required</p> <ul> <li>Nearly Continuously: Sitting, hearing, listening, talking. </li><li>Often: Repetitive hand motion (such as typing), walking. </li><li>Seldom: Bending, reaching overhead. </li></ul> <p>Minimum Qualifications</p> <p>Associate degree in business or equivalency (one year of education can be substituted for two years of related work experience) and three years full-time secretarial experience required. Demonstrated human relations and effective written and verbal communication skills required. Knowledge of basic bookkeeping practices and direct supervisory experience preferred.</p> <p>This position is patient-sensitive and must fulfill all associated requirements. We protect our patients, coworkers and community by requiring all patient-sensitive employees to be immunized according to CDC standards and hospital policy. Limited exemptions may be made for documented medical contraindications or religious beliefs that object to vaccinations.</p> <p>Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.</p> <p>Preferences Type Benefited Staff Special Instructions Summary Additional Information</p> <p>The University is a participating employer with Utah Retirement Systems ("URS"). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.</p> <p>This position may require the successful completion of a criminal background check and/or drug screen.</p> <p>The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.</p> <p>All qualified individuals are strongly encouraged to apply. Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.</p> <p>The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.</p> <p>To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action (OEO/AA). More information, including the Director/Title IX Coordinator's office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/</p> <p>Online reports may be submitted at oeo.utah.edu</p> <p>https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.</p> <p>Posting Specific Questions</p> <p>Required fields are indicated with an asterisk (*).</p> <ul> <li> <ul> <li>Do you have a related Associate's degree or equivalency? (2 years related work experience may be substituted for 1 year of education) </li></ul> </li><li> <p>Yes</p> </li><li> <p>No</p> </li><li> <ul> <li>Do you have three or more years of clerical/administrative experience? </li></ul> </li><li> <p>Yes</p> </li><li> <p>No</p> </li></ul> <p>Applicant Documents</p> <p>Required Documents</p> <ul> <li>Resume </li></ul> <p>Optional Documents</p> <ul> <li>Cover Letter </li><li>Historical Only - Do Not Use - See Document Description for More Information - Addendum to the University of Utah - Veteran Only </li><li>Historical Only - Do Not Use - See Description for More Information - Appropriate discharge document (such as DD-2214) - Veteran Only </li></ul>