<p>Position Information</p> <p>Classification Title Student Services Pro II FLSA Exempt FTE 1.00 Minimum Qualifications</p> <p>Bachelor's degree in a related field or equivalent and 2 years of professional experience</p> <p>Preferred Qualifications</p> <p>Bachelor's degree in a related field and at least one year of relevant experience with two or more years of relevant experience preferred.</p> <p>Position Summary</p> <p>Responsible for program management and support of daily operations related to the Foundation Fellowship program, the University of Georgia's premier academic scholarship, housed in the Jere W. Morehead Honors College. This employee reports to the Director of the Foundation Fellowship. Duties include recruiting and student support, travel-study coordination, event programming & coordination, faculty and alumni engagement, budget and office management, and daily communication with students.</p> <p>Knowledge, Skills, Abilities and/or Competencies</p> <ul> <li>Knowledge of the university's policies and procedures is preferred. </li><li>Ability to communicate expertly and work efficiently and effectively with internal and external entities. </li></ul> <p>Physical Demands</p> <ul> <li>Working at a desk for long periods of time. </li><li>Setting up supplies for events, filing, and travel abroad. </li></ul> <p>Is driving a responsibility of this position? No Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? Yes Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care? Yes Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes Credit and P-Card policy</p> <p>Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.</p> <p>Background Investigation Policy</p> <p>Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.</p> <p>Duties/Responsibilities</p> <p>Duties/Responsibilities</p> <p>Recruitment and Student Support:</p> <ul> <li>Assist prospective, incoming, and current scholarship students navigating various support offices on campus. </li><li>Serve on or support scholarship search committees. </li><li>Liaise with alumni to connect them with current and prospective students. </li><li>One of three coordinators for the annual Foundation Fellowship recruitment weekend. Involves reading and evaluating prospective student applications and coordinating the team of application readers, coordinating activities for invited prospective students and their families and visiting alumni, arranging with faculty for prospective students to visit their classes, and managing banquets and meetings over the recruitment weekend. </li><li>Assist and lead multiple weekend and overnight travel-study programs and sponsored visits for prospective, incoming, and current scholarship students. </li><li>Travel may include statewide, national, and overseas sites. </li></ul> <p>Percentage of time 25 Duties/Responsibilities</p> <p>Global Engagement/Group Travel:</p> <ul> <li>Manage the processes, development, and staff for multiple global engagement/group travel opportunities. </li><li>Process travel arrangements for the five to six annual group travel-study programs. </li><li>Develop itineraries with trip leaders and travel agents, purchase plane tickets and other group reservations, handle visa and passport requirements, and coordinate orientation sessions for students. </li><li>Advise scholars individually on their independent travel-study, conference, internship, and research program selection, itineraries, and budgets. </li><li>Track student travel, review follow-up reports, and coordinate student presentations upon their return. </li><li>Serve as administrator of record for a portion of the Foundation Fellows Oxford Maymester, working in Oxford, England; also assist in training a graduate assistant in preparation for this activity. </li><li>Duties may also include serving as an Honors staff trip leader with Foundation Fellows during UGA spring break. </li></ul> <p>Percentage of time 25 Duties/Responsibilities</p> <p>Academic Enrichment & Professional Development Programming:</p> <ul> <li>Make arrangements for the majority of program events. </li><li>Coordinate catering, transportation, invitations, contracting, and photography for a wide range of cultural, social, and professional development program events such as receptions, dinner seminars, meetings, and banquets. </li><li>Recruit faculty from departments across campus, visiting scholars, industry leaders, and program alumni to deliver dinner seminars, workshops, and book discussions. </li><li>Event management, logistics (e.g. venue contracts, transportation), and programming coordination for all-scholar/offsite/overnight retreats and all-scholar/on-campus/day-long retreats. </li><li>Responsible for management of program growth, new scholarship management, and new yearly scholarship recruitment. </li></ul> <p>Percentage of time 20 Duties/Responsibilities</p> <p>Budget Officer:</p> <ul> <li>Process all expenses related to the Foundation Fellowship and monitor program budgets in excess of $2 million. This involves travel and conference grants, scholarship stipends, and the payment of program invoices, staff expense reports, and student reimbursements. </li><li>Management and processing of multiple scholarships from both internal and external sources. </li></ul> <p>Percentage of time 20 Duties/Responsibilities</p> <p>Office Manager:</p> <ul> <li>Manage office procedures and communications. Perform additional clerical duties including responding to emails and phone calls. </li><li>Facilitate mailings and purchases. </li><li>High level of autonomy is expected with management of office tasks, budgets, scholarships, travel planning, and event planning. </li><li>Self-reporting with financial and job duties. </li><li>Office tasks involve superior time management and attention to detail in organizing and maintaining program calendars, websites, contractual deadlines, meetings, faculty and peer mentor programs, student advisory boards, the Foundation Fellows Library, and supervision of a student worker. </li><li>Compile year-end reports and edit and proofread text for the annual report. </li><li>Manage content and database of 900+ alumni & current students on Foundation Fellows online community platform. </li></ul> <p>Percentage of time 10</p> <p>Contact Information</p> <p>Recruitment Contact</p> <p>Contact Details</p> <p>For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.</p> <p>Recruitment Contact Name Amanda L Pruitt Recruitment Contact Email apruitt@uga.edu Recruitment Contact Phone 7065420532</p> <p>Posting Specific Questions</p> <p>Required fields are indicated with an asterisk (*).</p> <p>Applicant Documents</p> <p>Required Documents</p> <ul> <li>Resume/CV </li><li>Cover Letter </li><li>List of References with Contact Information </li></ul> <p>Optional Documents</p> <p>Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact University HR (hrweb@uga.edu).</p> <p>The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status.</p>