<p>Work for Indiana</p> <p>Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.</p> <p>About the Indiana State Museum and Historic Sites:</p> <p>The Indiana State Museum and Historic Sites (ISMHS) is a statewide museum system with 12 locations, including a central museum based in Indianapolis. Our mission is to ignite wonder, inspire curiosity, reveal stories, and create connections through relevant and engaging experiences that are fueld by our collection, sites, and stories. We are a catalyst for lifelong learning that connects the stories of real people, places, and things. We believe learning is for everyone, everywhere, and all the time.</p> <p>Role Overview:</p> <p>The Events Coordinator plans and coordinates daytime, evening and weekend events. You will maintain the integrity of the Indiana State Museum and Historic Sites while monitoring events and facility rental activities. You will also assist the Facility Rentals Manager and Events Manager with routine responsibilities and tasks.</p> <p>You must excel in organization, problem solving, and customer service to ensure guests have an enjoyable experience.</p> <p>This is a part-time position. Hours will be arranged with the supervisor. Some evenings and weekends may be required.</p> <p>Salary:</p> <p>The salary for this position traditionally starts at $16.73 per hour but may be commensurate with education or work experience.</p> <p>Use our Compensation Calculator to view the total compensation package.</p> <p>A Day in the Life:</p> <p>Responsibilities include:</p> <ul> <li>Provide support to Facility Rentals Manager. </li><li>Respond to customer inquiries in a timely manner and conduct site visits, when needed. </li><li>Assist Facility Rentals team with recruiting new business and maintaining satisfied clients. </li><li>Assist and attend weekly meetings to make all staff aware of upcoming needs and responsibilities. </li><li>Serve as liaison for the ISMHS with food service contractor, entertainment groups, rental companies and other vendors to ensure that resources are available external events and ensure on-site representation for all events (before, during and after). </li><li>Deliver exquisite customer service to clients and ALWAYS be attentive and try to anticipate any needs in a pro-active manner. </li><li>Perform pre-event walk throughs to ensure customer expectations are met and exceeded. This includes coordinating with others to ensure set ups are correct and facility is ready! </li><li>Communicate all needs ahead of time, as able, to Maintanance, Security, AV, Experiences, Housekeeping, Education/Programming and Visitor Experiences. </li><li>Ensures that administration of event rentals area is efficient and well maintained; that correspondence is timely, that responses to inquiries are prompt and efficient, and that prospect and client records are adequately maintained. </li><li>Ensures that proper post-event follow-ups and client evaluations are completed as a measurement of customer satisfaction. </li><li>Maintain a professional apprearance and behavoir at all times. </li><li>Works cooperatively and productively to assist the museum in achieving its overall mission. </li></ul> <p>The job description is not intended to be a comprehensive listing of all activities, duties, or responsibilities required of the employee. Other duties, responsibilities, and activities may be changed or assigned at any time.</p> <p>What You'll Need for Success:</p> <p>Credentials:</p> <ul> <li>Bachelor's degree in Tourism and Events Management or a related field and 2 (two) years of experience in planning and coordinating special events, or </li><li>Any combination of experience or training, which enables one to perform the essential job functions. </li></ul> <p>Additional qualifications:</p> <ul> <li>Have flexible hours, including nights, weekends and holidays. </li><li>Excellent communication and organizational skills. </li><li>Self-Motivated and skilled in problem solving. </li><li>Computer software knowledge to include Microsoft Word, Excel, and other office software as appropriate. </li><li>Able to perform essential functions with or without reasonable accommodation. </li></ul> <p>Supervisory Responsibilities/Direct Reports:</p> <p>This role may be utilized in a supervisory capacity based on agency needs.</p> <p>Benefits of Employment with the State of Indiana:</p> <p>The State of Indiana offers a comprehensive benefits package for part-time employees that includes:</p> <ul> <li>Paid vacation, personal and sick time off </li><li>Competitive leave policies covering a variety of employee needs </li><li>12 company paid holidays, 14 on election years </li><li>75 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers. </li><li>Free Parking </li><li>Free LinkedIn Learning </li></ul> <p>Equal Employment Opportunity:</p> <p>The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at jobs@spd.IN.gov.</p> <p>Current Employee? Click here to apply.</p>