<p>Coordinator of Catholic Schools' Office</p> <p>Office of Catholic Schools</p> <p>Diocese of Saint Petersburg</p> <p>Position Summary</p> <p>The Coordinator of Catholic Schools' Office provides high-level administrative and program support to the Superintendent, Associate Superintendents, and the Office of Catholic Schools. This role serves as a key liaison between diocesan leadership and Catholic school communities, supporting certification, accreditation, scholarships, financial processing, communications, events, and daily office operations in support of the mission of Catholic education.</p> <p>Key Responsibilities</p> <ul> <li>Provide administrative support to the Superintendent and Associate Superintendents, including initial contact for parent concerns, calendar management, correspondence, meeting coordination, and office communications. </li><li>Serve as liaison between the Superintendents Office, school administrators, diocesan clergy, diocesan departments, and other school stakeholders. </li><li>Manage educator certification (CE Tracker and Florida DOE), transcript and verification requests, and accreditation support. </li><li>Support scholarship and grant processes, including FACTS Tuition Management, CSTAG allocations, and Title IIA/IVA reimbursements. </li><li>Process invoices, reimbursements, vendor payments, and service awards; ensure timely and accurate billing. </li><li>Assist with statistical, compliance, and reporting data for diocesan and external agencies. </li><li>Manage Office of Catholic Schools communications, including the Weekly Update, webpage content, and social media support. </li><li>Coordinate Office of Catholic Schools events, meetings, workshops, and special projects; occasional travel within the diocese is required. </li><li>Manage the Catholic Schools online employment system and assist applicants and administrators. </li><li>Maintain international student records, including SEVIS compliance. </li><li>Serve as primary support for the ACE Program / Notre Dame ACE Teaching Fellows Program. </li><li>Perform general clerical and office support duties while maintaining confidentiality and professionalism. </li></ul> <p>Qualifications</p> <ul> <li>Must support the teaching of the Catholic Church in his/her public and personal life. </li><li>High school diploma or equivalent required; minimum three years of related administrative experience. </li><li>Strong organizational, communication, and interpersonal skills. </li><li>Proficiency with Microsoft Office, Google Workspace, Adobe Acrobat, web-based tools, basic graphic design platforms (e.g., Canva), and ability to learn new platforms as needed. </li><li>Ability to maintain confidentiality, manage multiple priorities, and work accurately under pressure. </li><li>Bilingual English/Spanish preferred. </li></ul> <p>Working Conditions</p> <p>Position is based at the Pastoral Center with standard office equipment and support.</p> <p>As a ministerial representative of the Bishop and the Catholic Church, the Coordinator of Catholic Schools' Office must support the teaching of the Catholic Church in his/her public and personal life. S/he must successfully pass a Level II FBI background screening and complete Safe Environment Training.</p>