<p>Project Coordinator</p> <p>Department: Corporate/Administrative</p> <p>Employment Type: Full Time</p> <p>Location: Orlando, FL</p> <p>Description</p> <p>CPH is a multi-disciplinary Engineering and Architecture firm that ranks in the nation's Top 500 Design Firms by ENR Magazine. We are seeking a Project Coordinator to join our dynamic team in Orlando, FL!</p> <p>The Project Coordinator supports successful project execution by managing contracts, schedules, budgets, documentation, and stakeholder communication. Acting as a bridge between project management and cross-functional teams, the Project Coordinator ensures operational and logistical efficiency while maintaining clear communication with sub-consultants, clients, and internal teams across multiple disciplines. This role is essential to keeping projects organized, on schedule, and aligned with overall objectives.</p> <p>Duties Include</p> <ul> <li>Establish and maintain project setup, including files, templates, tracking tools, and systems (e.g., Smartsheet, Deltek, EWA), ensuring operational efficiency and compliance with company SOPs. </li><li>Maintain comprehensive and accurate project documentation, including contracts, scopes of work, meeting minutes, action items, change orders, and sub-consultant agreements. </li><li>Facilitate internal project kick-off meetings and coordinate cross-discipline teams to align on scope, roles, deliverables, schedules, and budget adherence. </li><li>Support pipeline tracking, grant research, application development, and post-award coordination as needed. </li><li>Track project budgets, financial forecasts, invoices, and change orders, ensuring accurate financial reporting and alignment with contractual agreements. </li><li>Monitor project milestones, proactively identify risks or delays, and escalate issues to the Program or Project Manager as needed to ensure risk and compliance management. </li><li>Act as a point of contact for sub-consultants, vendors, and clients; prepare meeting materials, presentations, and reports to support clear communication and client interactions. </li><li>Coordinate communication among internal teams, clients, and third-party consultants to ensure smooth project execution and operational efficiency. </li><li>Assist with contract management and compliance, coordinating with legal and finance teams as necessary. </li><li>Track billable hours, billing milestones, and work authorizations (EWA), supporting financial tracking and reporting. </li><li>Perform other duties as assigned. </li></ul> <p>Requirements</p> <ul> <li>Strong understanding of contract management, scheduling, budget tracking, and overall project coordination. </li><li>Familiarity with budget planning, invoicing, and financial forecasting in a project-driven environment. </li><li>Skilled in MS Office (Excel, Word, Outlook), Smartsheet, Deltek VantagePoint, or similar project management tools. </li><li>Ability to coordinate effectively across clients, sub-consultants, vendors, and internal multi-disciplinary teams. </li><li>Proactive in identifying and resolving project risks, schedule issues, and budget concerns. </li><li>Capable of managing multiple projects, tracking deliverables, and adhering to deadlines under tight timelines. </li><li>Familiarity with codes, design, and construction practices, as well as architecture, engineering, and construction (AEC) industry standards. </li><li>Detail-oriented, quality-conscious, reliable, self-motivated, and able to maintain focus on strict deadlines. </li><li>Valid state-issued driver's license with a clean driving record. </li></ul> <p>Education and Experience:</p> <ul> <li>Bachelor's degree in Civil Engineering, Architecture, Construction Management, or a related field. </li><li>3+ years of experience in project coordination within a design or construction-related industry. </li><li>Strong understanding of building codes, permitting processes, and land development. </li></ul> <p>#LI-SK1</p> <p>Compensation & Benefits</p> <ul> <li>Dependent upon experience. </li><li>CPH offers Medical, Dental and Vision and Long-Term Disability with a quality insurance company. </li><li>Company Paid Life Insurance and Short-Term Disability. </li><li>401K, Paid Personal Time Off, Paid Holidays, and Paid Paternal Leave. </li></ul>