<p>Town of East Longmeadow</p> <p>Recreation Department</p> <p>Administrative Clerk</p> <p>Union: UPSEU Clerical - Full Time</p> <p>Hourly Range: $24.2947 - $31.8812</p> <p>General Description:</p> <p>Position is responsible for administrative functions of the Recreation Department including scheduling practices, setting up school usage permission, notification of usage to schools on a regular basis, payment tracking of basketball officials, payroll processing, and the department's accounts payable. Oversees, organizes, and coordinates main office operations and procedures for the Recreation Department.</p> <p>Primary Essential Functions:</p> <ul> <li>Communicate with schools, police, rental facilities, and other entities regarding usage of facilities, complete appropriate usage forms. </li><li>Coordinate and schedule practices utilizing online calendar. </li><li>Publicize programming via email, public access television, flyers, and other mediums. </li><li>Customer service in person, by phone, by email, and other means. </li><li>Track payment of part-time recreation team officials. </li><li>Utilize software to track programs. </li><li>Process payroll spreadsheets for database payroll input. </li><li>Accumulate and organize vendor bills and invoices for preparing requisitions for work orders. </li><li>Verify updating of vendor records after warrant has been updates and post transactions to software and batch spreadsheets. </li><li>Track budget for Town account and balance for revolving account. </li><li>Handle all payroll and accounts payable issues through direct contact with employees and vendors. </li><li>Reconcile regular credit card deposits to online registration transactions. </li><li>Compile spreadsheets for various activities expenditures. </li><li>Compile and record year-end encumbrances. </li><li>Process credit card deposits </li><li>Perform similar or related work as required. </li></ul> <p>Education and Experience:</p> <ul> <li>High School diploma or equivalent, with secretarial and business courses strongly preferred. </li><li>1-3 years similar experience preferred, municipal experience preferred, or any equivalent combination of education and experience. </li><li>No certificates, licenses, or registrations required. CPR/AED/First Aid/ Stop the Bleed preferred. </li></ul> <p>Additional Skills:</p> <ul> <li>Working knowledge of commonly used office equipment such as desktop computer, printer, copier, etc. </li><li>Familiarity with Google Workspace </li><li>Ability to manage time in a busy office setting with many interruptions. </li><li>Ability to work both independently and as part of a team. </li><li>Strong communication and customer service skills. </li></ul> <p>Please apply via online at www.eastlongmeadowma.gov or submit your application, cover letter, resume and three professional references to:</p> <p>Human Resources Department, 60 Center Square, East Longmeadow MA 01028.</p> <p>A complete position description may be obtained by contacting</p> <p>the Human Resources Department at 413-525-5400.</p> <p>The Town of East Longmeadow is an Affirmative Action, Equal Opportunity Employer dedicated to fostering a diverse, inclusive, and equitable workplace. Qualified applicants of all backgrounds including women, people of color, LBGTQIA+ individuals, veterans, and people with disabilities are encouraged to apply. We are committed to fair hiring practices and a supportive, welcoming culture that offers equal career development and promotional opportunities to all employees.</p> <p>Job Details</p> <p>Category Recreation Department Status Open Posted May 14, 2025 1:15 PM Closing Open Until Filled</p> <p>Tools</p> <ul> <li>Download Application </li><li>Apply Online </li></ul>