<p>COO/Business Manager</p> <p>Chief Operations Officer</p> <p>SUMMARY: Direct report to the Treasurer/CFO, provide leadership and supervision of matters pertaining to the district's operational programs and services. Provides leadership in administering the school district operations, specifically in the areas of support services to include Athletics, Buildings and Grounds, Construction Management, Maintenance, Nutrition Services/Food Service and Transportation. Performs responsible Operational Services to carry out Board of Education policies and procedures related to a wide variety of programs and activities. Work also involves assisting with the development and/or coordination of programs and policies pertaining to Operation Services.</p> <p>ESSENTIAL DUTIES AND RESPONSIBILITIES: (Other duties may be assigned.):</p> <ul> <li>Collaborate with the Treasurer/CFO in the preparation and management of the operational services annual budget in accordance with District financial goals. </li><li>Collaborate with the Treasurer/CFO to develop and maintain a long- and short-range project plan and the appropriate financing method to assist in meeting the district and organizational objectives are achieved in the most efficient and timely manner. </li><li>Oversee the plan for construction/renovation of the school system's facilities that includes reviewing plans and specifications for new and renovated facilities to verify educational adequacy and directing the bidding process for all new construction to include, but not be limited to, preparing specifications and assembling bid documents as required on all projects that are routed through the RFP (public bid process). </li><li>Monitor operational services financial operations to maintain, control and analyze full adherence of Board Policies and procedures. </li><li>Research information and related legal issues (e.g. discrepancies, current legislative trends, etc.) to evaluate compliance requirements and potential implication on District operations. </li><li>Analyze a variety of financial information (e.g. budget formulas, legal guidelines, budget variance, cost projections, etc.) to provide required fiscal direction and support, make recommendations, maximizing use of funds, and/or ensuring overall operations are legally compliant and within budget parameters. </li><li>Assists and collaborates in developing goals, objectives and policies for Athletics, Buildings and Grounds, Maintenance, Nutrition/Food Service, and Transportation departments which facilitate and support the district goals and strategic plan. </li><li>Advise the Superintendent and Treasurer/CFO on operational issues and/or problems and provide information for making knowledgeable decisions that are legally compliant </li><li>Collaborate with Food Service Manager, Transportation Supervisor, and Operations Supervisor regarding the evaluations of classified operational personnel under their direction. </li><li>Participate and assist in the Superintendent's Cabinet regarding issues pertaining to long and short range strategic planning, policies and other activities associated with the business operational areas of the district. </li><li>Assist members of Cabinet with financial matters as necessary, in preparing budget estimates and in determining cost for new, expanded or reorganized programs. </li><li>Participate as a member of the district finance committee regarding issues, trends, and changes in the operating models and operational delivery. </li><li>Coordinate the planning of new construction and renovation projects. </li><li>Evaluate and determine professional development training related to operations activities to meet established needs of the specific operational area. </li><li>Provide leadership and direction on matters related to facilities, construction management, transportation, maintenance and food/nutrition services. </li><li>Directly responsible for the supervision and evaluation of the Operational Supervisor, Transportation Supervisor and Food Service Manager in accordance with district policy and procedure. </li><li>Facilitate meetings that may frequently involve a wide range of issues (e.g. operational regulatory requirements, safety/security, actions involving outside agencies, interdepartmental needs, etc.) to identify appropriate actions, develop recommendations and supporting staff. </li><li>Point of contact and provides leadership for school and district safety and security. </li><li>Prepare and present a wide variety of materials in written, oral and electronic formats. </li><li>Provide leadership and guidance regarding the development, maintenance, enhancements and continual improvement regarding the district's business operational systems. </li><li>Assists with district negotiations with classified employee groups to allow negotiation settlements to be within budget and serve on the district's negotiation team as needed. </li><li>Research and assist in the application process of grants and categorically funded projects. </li><li>Coordinates, facilitates, and reports on district capital and operational construction and renovation projects. </li><li>Assists in developing standards for buildings, grounds and facility appearance, maintenance, and safety conditions that align with industry standards. </li><li>Provides leadership, assistance and support for transportation route functions. </li><li>Assist regarding the transportation needs of students pursuant to applicable state statutes and regulations and other state required provisions. </li><li>Collaborate with appropriate city, county, and state officials as it relates to the fiscal operations of the district. </li><li>Develop, review, and implement Board policies relating to the various operational services of the District. </li><li>Manage the district's property/fleet/casualty insurance program to ensure appropriate insurance coverage for the District. </li><li>Adhere to all school district and business office policies and procedures applicable to this position. </li><li>Ensure district compliance with pertinent state and federal regulatory programs. </li><li>Serve as district purchasing agent. </li><li>Attend district Board of Education meetings, prepare operational status reports regarding various projects and make public presentations as needed. </li><li>Reviews and makes recommendations regarding departmental staffing responsibilities and needs. </li><li>Regular and reliable attendance. </li></ul> <p>OTHER DUTIES AND RESPONSIBILITIES:</p> <ul> <li>Respond as necessary in emergency situations to building issues. </li><li>Serve as necessary and appropriate on community based committees and boards. </li><li>Assist in emergency response needs and provide the Superintendent with information regarding facility conditions to assist in making decisions regarding inclement weather cancellations or delays. </li><li>Perform other duties as assigned. </li></ul> <p>MINIMUM EDUCATION, TRAINING, AND EXPERIENCE</p> <ul> <li>Master's degree </li><li>Valid Ohio Administrative License or Business Manager License required </li><li>Three (3) to Five (5) years administrative leadership experience in facilities, grounds, purchasing, budget and planning, pupil transportation </li><li>Must possess Ohio Driver License </li><li>Must pass criminal background check </li><li>Knowledge and understanding of finance and budget, construction, facilities and grounds maintenance, child nutrition program and school transportation. </li><li>Any equivalent combination of educational requirement, training and experience that provides the required knowledge, skills and abilities </li></ul> <p>Business Manager</p> <p>Summary: Under administrative direction, provides leadership in school district operations related to maintenance, athletics, facilities, pupil transportation, food services and classified staff development in a cost effective, safe and efficient manner within the limits of available resources.</p> <p>Essential Functions:</p> <ul> <li>Pupil Transportation </li><li>Establishes procedures to maintain safe mechanical conditions of all vehicles and transportation equipment. </li><li>Assists the transportation supervisor in an on-going school bus rider safety program according to state standards, with special emphasis on grades K-6. </li><li>Prepares, keeps, and files in a timely manner all necessary records and reports for school bus and other vehicle maintenance for the Ohio Department of Education. </li><li>Responds in a timely and considerate manner to complaints and suggestions pertaining to the pupil transportation program. </li><li>Evaluates and recommends to the superintendent the advisability of school operations during inclement weather. </li><li>Assists building principals with the development and implementation of discipline procedures for students who ride the school bus. </li><li>Coordinates the transportation of non-public school students and students placed in </li></ul> <p>special education classes as necessary and as required by law.</p> <ul> <li>Coordinates, in cooperation with the Treasurer's office, all required payments in lieu of transportation. </li><li>Solicits quotes annually for district fleet insurance. </li></ul> <p>B. Buildings and Grounds</p> <ul> <li>Prepares and maintains a facilities safety program. </li><li>Establishes in cooperation with district maintenance, custodial, and building administrative staff a district-wide preventive maintenance program. </li><li>Assists in the planning and construction of new facilities and renovation of existing facilities. </li><li>Prepares and annually updates for the Superintendent and Board a plan of management goals and objectives for district-wide capital improvements. </li><li>Establishes, implements, and monitors an energy management/conservation program in all schools. </li><li>Evaluates according to district guidelines and the negotiated agreement all maintenance staff members. </li><li>Assists building principals with the evaluation of custodians. </li><li>Prepares, implements, and manages a state certified asbestos abatement program for all school district facilities and equipment. </li><li>Supervises preparation of and filing on a timely basis all necessary records for asbestos management, EPA hazardous materials management, and energy use management. </li><li>Monitors and maintains appropriate records for federal and state agency review. </li><li>Conducts in cooperation with building administrative and custodial staff members a periodic custodial and maintenance inspection of each building, noting in written form tasks which need to be completed. </li><li>Plans in cooperation with building principals summer work to be completed by custodians and district maintenance staff. </li><li>Regularly checks the condition of district facilities during extreme weather conditions. </li><li>Coordinates the district's blood borne pathogens and HB 308 OSHA requirements. </li><li>Solicits quotes and coordinates district property insurance program. </li></ul> <p>C. Food Service</p> <ul> <li>Serves as district liaison and supervisor of any contracted food service programs operating in the district. </li><li>Evaluates according to district guidelines and the negotiated agreement any locally employed food service supervisor. </li><li>Assists building principals and the food service director in the evaluation of all district food service employees. </li><li>Regularly assesses the quality of food and service in the district's cafeteria operations, recommending as appropriate to the Superintendent any necessary changes in food service operations. </li><li>Assists in the development of preventive maintenance and repair programs for district food service equipment. </li><li>Responds in a timely and considerate manner to complaints and suggestions pertaining to the food service program. </li></ul> <p>D. Purchasing/Budgeting/Planning</p> <ul> <li>Submits to the Superintendent and treasurer budget and program recommendations for buildings and grounds, transportation, and food service operations. </li><li>Prepares annual management goals and objectives for buildings and grounds, transportation, and food service operations. </li><li>Prepares specifications and evaluates bids for contract work, capital improvements, school buses, other vehicles, telephone systems, copy machines, and other equipment required to be bid by Ohio law. </li><li>Establishes a centralized purchasing program in an effort to purchase more efficiently such items as district paper products, custodial and maintenance supplies, contracts for maintenance and repair services, food and lunchroom supplies, school building equipment, and other similar goods and services. </li><li>Assists in the establishment and maintenance of an inventory program for district equipment and supplies. </li></ul> <p>E. Approves and forwards to the Treasurer's office all leave requests, records of overtime, weekly time-sheets and other necessary records for all transportation employees and other employees directly supervised.</p> <p>F. Coordinates district's daycare (Prime-Time) program.</p> <p>G. Oversees use of facilities policy and outside groups.</p> <p>H. Assists with negotiations and contract management both at the bargaining table and in day-to-day implementation of classified agreements.</p> <p>I. Establishes appropriate advisory committees pertaining to classified operations.</p> <p>J. Meets with the Superintendent at SCEA liaison committee meetings.</p> <p>K. Establishes and maintains a communications program with classified employees so they are adequately informed of district activities, policies, and procedures.</p> <p>L. Attends Board of Education meetings and other such meetings to effectively implement the responsibilities associated with the position.</p> <p>M. Responsible for implementing and maintaining school security plan.</p> <p>Qualifications:</p> <ul> <li>Master's Degree preferred. </li><li>Valid Ohio Administrative License or Business Manger License required. </li><li>Three (3) years administrative experience in pupil transportation, buildings and grounds, food service, purchasing, budgeting and planning preferred. </li><li>Must possess valid Ohio driver's license. </li><li>Must pass criminal background check. </li></ul> <p>The Springboro Community City School District is an EQUAL OPPORTUNITY EMPLOYER in compliance with Section 504 of the REHABILITATION ACT OF 1973.</p>