<p>Job Details</p> <p>Job Location: Spalding-McClure Academic Center (MAC) - Louisville, KY</p> <p>Position Type: Full Time</p> <p>Education Level: Bachelor's</p> <p>Salary Range: Undisclosed</p> <p>Job Category: Education</p> <p>Description</p> <p>Executive Assistant to the President</p> <p>JOB SUMMARY</p> <p>Reporting directly to the President, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the President.</p> <p>DUTIES AND RESPONSIBILITIES</p> <ul> <li>Manage the President's calendar and provide daily support. </li><li>Manage travel arrangements. </li><li>Manage communication and scheduling activities for the President ensuring effective time management and prioritization of schedule using appropriate judgment to adjust as necessary. </li><li>Coordinate events, including meetings, speeches and donor relations events. </li><li>Ensure error-free document preparation and secure the President's signature as needed. </li><li>Oversee special projects and manage the office budget. </li><li>Serve as the primary point of contact for internal and external constituents. </li><li>Manage the President's email and additional correspondence. </li><li>Answers incoming phone calls to the President's office. </li><li>Prepare meeting agendas. </li><li>Attend meetings and records minutes. </li><li>Manage the President's email. </li><li>Prepare reports, memos, letters, presentations and other documents, assist with preparation for meetings. </li></ul> <p>Qualifications</p> <p>KNOWLEDGE AND EXPERTISE</p> <ul> <li>Highly collaborative. </li><li>Strong organizational, project management and critical thinking skills with impeccable multi-tasking abilities. Ability to anticipate needs. </li><li>Excellent oral and written communication skills, and a high degree of diplomacy. </li><li>Ability to research, organize and synthesize information and material from multiple sources. </li><li>Advanced Microsoft Office skills. </li><li>Ability to meet project deadlines while adapting to immediate demands. </li><li>Strong people skills and the ability to effectively work with a wide range of individuals and constituencies in a diverse community of faculty, staff, students, and external stakeholders. </li><li>Ability to manage extremely sensitive information with care and confidentiality. </li></ul> <p>PHYSICAL DEMANDS</p> <ul> <li>Work is normally performed in a typical interior/office work environment with frequent work at a keyboard or sitting in an office. </li><li>Must be able to work in a fast-paced, sometimes stressful environment. </li><li>Travel required. </li><li>Evening and weekend hours are occasionally required. </li></ul> <p>ABOUT SPALDING UNIVERSITY:</p> <p>Spalding University offers a comprehensive package including medical, dental, vision, Spalding matching contribution up to 5% to your 403b/Roth retirement plan, generous Paid Time Off program, Parental Leave, paid holidays, paid life insurance and short-term disability, paid time for volunteering, free gym membership, and more.</p> <p>Situated in the heart of downtown Louisville, Kentucky's largest city, Spalding University combines a rich social justice history and a commitment to community service as we attract students who desire a high-quality education in a very personalized setting. An engaged faculty serves nearly 2300 students at the bachelors', masters and doctoral levels, providing real-world learning in liberal and professional studies.</p> <p>Faculty, staff and students are united by the institutional mission: Spalding University is a diverse community of learners dedicated to meeting the needs of the times in the tradition of the Sisters of Charity of Nazareth through quality undergraduate and graduate liberal and professional studies, grounded in spiritual values, with an emphasis on service and the promotion of peace and justice.</p> <p>With a focus on service and leadership, Spalding offers all students a mission-driven connection to community and comprehensive learning resources while striking a distinctive balance serving the educational needs of both the traditional student and the working student. In addition, our unique 8-week class delivery format affords students scheduling flexibility amidst other life responsibilities.</p> <p>Spalding aspires to become the first choice for students of compassion and service, with a commitment to our mission, celebrated for a rigorous yet nurturing environment, emulated for interdisciplinary, collaborations, and acclaimed for contributions to the community.</p> <p>Spalding University is an Equal Employment Opportunity employer. The University complies with all federal, state and local equal employment opportunity laws. It is the University's policy not to discriminate against any individual or group of individuals and to provide equal employment opportunity to all qualified persons regardless of race, color, national origin, age, disability, religion, sex, pregnancy, sexual orientation, gender identity, marital status, military status, veteran status or other protected status. All job offers are contingent upon successful completion of a criminal background check.</p>