<p>The Accounts Payable Specialist is responsible for processing vendor invoices, ensuring timely payments, and maintaining accurate financial records. This role includes reviewing invoices for proper approval, responding to payment inquiries, managing early payment discounts and late fees, and ensuring checks are issued and distributed on schedule. The specialist also reviews vendor statements for discrepancies and processes credit memos or overpayments owed to Pappas.</p> <p>Job Duties and Responsibilities</p> <p>The primary job duties and responsibilities of this position include but are not limited to:</p> <ul> <li>Review invoices to ensure proper authorization and compliance with company policies. </li><li>Enter invoices and post EDI Viewer batches into the Great Plains accounting system. </li><li>Review and post invoice batches entered by restaurant locations. </li><li>Prepare and process payment run batches in accordance with due dates. </li><li>Monitor outstanding invoices and follow up on those pending approval. </li><li>Review vendor statements for accuracy; identify and resolve missing or past due invoices and unprocessed credit memos. </li><li>Support the ongoing maintenance of the accounts payable function, including scanning invoices and retrieving documentation for account analysis. </li></ul> <p>Minimum Qualifications</p> <p>Listed below are the minimum qualifications required to successfully perform this role. These qualifications are necessary for someone to be considered for this position.</p> <ul> <li>Minimum of 5 years' experience in an accounts payable role. </li><li>Strong analytical skills and exceptional attention to detail and accuracy. </li><li>Effective interpersonal and communication skills for interacting with internal staff and external vendors. </li><li>Proven discretion, sound judgment, and ability to maintain confidentiality. </li><li>Proficiency in computerized accounting systems, including AI or web-based AP platforms. </li><li>Working knowledge of Microsoft Excel. </li></ul> <p>Essential Physical Job Functions (with or without accommodation)</p> <ul> <li>Ability to perform manual data entry for up to 50% of an 8-hour workday. </li><li>Strong communication skills and the ability to work collaboratively in a team environment. </li><li>Ability to remain in a stationary position for extended periods. </li><li>Capable of managing multiple tasks with strong organizational and time management skills. </li><li>Ability to work effectively under pressure and meet deadlines. </li></ul> <p>Americans with Disabilities Act (ADA)</p> <p>Applicants with disabilities may be entitled to reasonable accommodation under the terms of the Americans with Disabilities Act and certain state or local laws. A reasonable accommodation is a change in the way things are normally done that will ensure an equal employment opportunity without imposing an undue hardship on the Company. Please contact teamresource@pappasrestaurants.com for assistance completing any forms or to participate in the application process.</p> <p>Pappas Restaurants is an Equal Opportunity Employer.</p>